Program Support Assistant

Job Title

Program Support Assistant

Job Description

This position's primary purpose is to provide administrative and clerical support to Environmental Management Service in all administrative functions. Duties include but are not limited to:

• Performs work involving the collection, compilation, and/or tracking of data and statistical information in support of the Environmental Services (EVS) program operation;
• Organizes data into Access databases or spreadsheet formats. Receives and processes documents and reports in accordance with established procedures;
• Reviews documents and reports for completeness and enters pertinent information into an automated tracking system or creates spreadsheets/databases to track them;
• Collects, assembles, and compiles data for recurring, special, and one-time administrative and management reports;
• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents;
• Uses VA software programs to access information in the Medical Center computer system;
• Prepares, executes, and/or tracks program specific information;
• Performs office automation duties using such software applications such as word processing, spreadsheet, electronic mail, desktop publishing, calendar, database, and/or graphics;
• Assists Environmental Services managers in handling all Union and Human Resources correspondence and personnel management documentation as needed;
• Assists with Onboarding/Offboarding of employees to include but not limit to updating timesheets, PIV issuance/turn-in, PIV appointment scheduling, updating required logs, filling out onboarding/offboarding required information in separate databases (LEAF).
• Serves as official timekeeper for the site and maintains service record cards for all employees;
• Assures that the information is kept up to date; and
• Assumes other related duties.

Work Schedule: Monday-Friday; 7:00 am-3:30 pm.

Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Program Support Assistant/ PD036260

Relocation/Recruitment Incentives: Not authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Notifications:

• Veterans' preference does not apply for internal or other current permanent Federal agency employees.
• Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System. Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment.
• Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held.
• This position is not a Bargaining Unit position.