Expeditor Coordinator

Job Description

Job Description

Aftermarket Parts Expeditor / Purchasing Support Clerk
Location: Flower Mound, TX | Onsite

COMPENSATION & SCHEDULE
• Pay Rate : $23/hour (W2)
• Full-Time | Monday–Friday | Flexible schedule between 7:00 AM – 5:00 PM
• Start Date: ASAP

ROLE IMPACT
The Aftermarket Parts Expeditor / Purchasing Support Clerk plays a vital role in supporting the Aftermarket Parts team by ensuring timely supplier communication, accurate order tracking, and efficient delivery coordination. This position maintains the flow of critical parts orders by following up with vendors, updating internal systems, and communicating shipping details to internal teams and dealers. The ideal candidate is highly organized, detail-oriented, and thrives in a structured environment focused on process accuracy and consistent execution.

KEY RESPONSIBILITIES
• Communicate with suppliers weekly to obtain purchase order acknowledgments, estimated delivery dates (ETAs), and shipment details.
• Update internal systems with accurate and current data including ETAs, order acknowledgments, and shipment confirmations.
• Monitor open purchase orders to identify and address overdue, delayed, or backordered items.
• Respond to dealer inquiries through Salesforce Cases, providing clear updates on order and shipment status.
• Coordinate with suppliers and logistics partners to expedite orders when necessary.
• Maintain and distribute weekly reports tracking supplier performance and delivery progress.
• Send formatted update emails to vendors and internal stakeholders; follow up by phone as needed.
• Support additional administrative and data entry tasks to assist the purchasing and aftermarket teams.

WHAT THIS ROLE DOES NOT INCLUDE
• Negotiating pricing, contracts, or supplier terms
• Onboarding or vetting new suppliers
• Inventory ownership, demand forecasting, or procurement authority
• Creating or receiving new purchase orders

MINIMUM QUALIFICATIONS
• Strong proficiency in Microsoft Office , particularly Excel (data tracking, formatting, and reporting).
• High attention to detail with strong data entry accuracy.
• Excellent written and verbal communication skills.
• Professional, customer-focused approach when working with internal teams and suppliers.
• Organized, dependable, and comfortable managing repetitive administrative processes.
• Ability to follow established procedures and meet deadlines consistently.
• Must be authorized to work in the U.S. without sponsorship.

PREFERRED BACKGROUND
• 1–3 years of experience in order expediting, purchasing support, or supply chain administration .
• Familiarity with Salesforce or other case management and CRM systems.
• Experience tracking supplier performance metrics, shipment schedules, or production timelines.
• Previous experience supporting an aftermarket, parts, or manufacturing environment is a plus.

CORE COMPETENCIES
Order Tracking | Vendor Communication | Data Entry | Excel Reporting | Logistics Coordination | Process Accuracy | Team Collaboration | Supply Chain Support

LEGAL NOTICE
All job descriptions are subject to modification to reasonably accommodate individuals with disabilities. Continued employment requires participation in all tasks necessary for company success and compliance with applicable laws.

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