Administrative Coordinator

Get AI-powered advice on this job and more exclusive features. Ascend Talent Solutions provided pay range This range is provided by Ascend Talent Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $60,000.00/yr - $65,000.00/yr Our client is seeking a Tenant Services Coordinator to join their team fulltime. This is an onsite position in Washington DC.

POSITION RESPONSIBILITIES

The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested

POSITION REQUIREMENTS

High school diploma required, associate or bachelor’s degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week Seniority level Seniority level Associate Employment type Employment type Full-time Job function Job function Customer Service, Administrative, and Accounting/Auditing Referrals increase your chances of interviewing at Ascend Talent Solutions by 2x Sign in to set job alerts for “Administrative Coordinator” roles. Washington, DC $59,000.00-$71,500.00 2 weeks ago Washington, DC $46,437.00-$67,548.00 1 week ago Washington, DC $50,000.00-$53,500.00 2 weeks ago Washington, DC $59,000.00-$71,500.00 2 weeks ago Washington, DC $57,164.00-$74,318.00 3 days ago Administrative Assistant - Genealogy Office Washington, DC $45,000.00-$60,000.00 1 day ago Washington, DC $60,000.00-$67,500.00 4 days ago Washington, DC $50,000.00-$60,000.00 3 days ago Washington, DC $165,000.00-$210,000.00 1 week ago Washington, DC $70,000.00-$80,000.00 1 week ago Washington, DC $55,000.00-$60,000.00 4 days ago Washington DC-Baltimore Area $65,000.00-$70,000.00 1 week ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr Ascend Talent Solutions