Operations Coordinator / Generalist

Operations Coordinator / GeneralistWe are seeking a smart, adaptable, and proactive Operations Coordinator / Generalist to support a wide range of operational needs. This role is ideal for someone who thrives on variety, enjoys solving problems, and brings energy and organization to every project. From collaborating with executives on firm-wide meetings to planning holiday gifts, this position is central to keeping our internal operations running smoothly.With rapid growth, we are running many business initiatives, in addition to office enhancement, culture events, and recruiting initiatives. Our Operations Specialist will be a welcoming, proactive, and organized professional who is able to execute in a fast-paced environment. You'll work on a friendly, motivated, and highly effective team that values collaboration and celebrates wins.Roles and ResponsibilitiesThis is a lead execution role across a number of domains, with a primary focus on general office operations, executive support, and internal coordination. Operations team members hold different specializations, but load balance and rotate work based on seasonality and emerging priorities.Track and nudge progress forward on open initiativesCollaborate with executives on recurring meeting planning and special projectsSpearhead internal and external gifting and holiday initiativesWork closely with internal stakeholders and Operations teammates to develop appropriate events and programs that are outcome-driven, engaging, safe, and budget-friendlyCoordinate on the ground logistics and pre-travel arrangements for various travel teams across marketing, recruiting, and other initiativesCollaborate with Office Hospitality Coordinator to ensure a welcoming environment for employees and guests during onboarding, interviews, office visits, and special programsCoordinate with property management, vendors, and internal staff to resolve facility issues in a timely and professional mannerKeep track of the open items across multiple projects to ensure projects do not fall through the cracksOther ad hoc projectsCompetenciesDemonstrates competence in working with numbers and spreadsheets, working within budgets, interpreting maps and directions, and using basic software toolsAble to communicate succinctly and adapt to different working styles and communication protocols (the position serves busy executives with varying operating styles)Writes logical, grammatically correct instructions, directions, correspondence, etc.Able to get along with everyone and exhibit collaborative, reasonable behaviorsStrong organizational skills, time management, and attention to detail; fast without sacrificing precision and accuracy; proactive without being rigidSelf-motivated learner who seeks out relevant information, reads instructions, and thinks things through to their logical conclusion; doesn't need excessive supervisionWilling and able to adhere to business processes (e.g., saving files with appropriate names in appropriate locations on the network), notices when a process has broken down and simplifies or fixes itCompetent in Microsoft tools such as Excel, PowerPoint, Word, Teams, and OutlookBachelor's or higher degree in any field, but otherwise qualified candidates with alternative credentials will be consideredMinimum 3 years of relevant experience