Administrative Assistant

Administrative Assistant

Hot Job

PEI-Genesis SB - South Bend, IN 46628

Overview

Salary Range $16.00 - $22.00 Hourly Level Entry Position Type Full Time Education Level High School Category Admin - Clerical

Description

*Equal Opportunity Employer Veterans/Disabled*

Benefits:

• Health Insurance
• Dental
• Vision
• 401(k)
• Company Paid Life Insurance
• Disability Insurance
• Paid Holidays
• Paid Sick Time

Why join PEI Genesis? Looking for a place that values your unique talents?

Discover how you can grow your career with a company that sets you up for success. PEI-Genesis is one of the world's fastest assemblers of precision connectors. We partner with customers to design engineered solutions that meet specific application requirements and then deliver with speed, service and consistent quality that is unmatched in the industry. PEI develops custom interconnect solutions that support the harsh environments of the aviation, energy, military, industrial, rail, medical sectors worldwide.

Job Summary: The Administrative Assistant provides administrative and organizational support to ensure the efficient operation of the front office & support to HR. This position handles daily office tasks, schedules appointments, maintains records, communicates with clients and staff, and assists management with various administrative duties.

Qualifications

Key Responsibilities:

• Answer phone calls, emails, and general inquiries professionally.
• Schedule meetings, appointments, and manage calendars.
• Prepare, organize, and maintain documents, records, and reports.
• Perform data entry and maintain accurate databases and filing systems.
• Coordinate office supplies, equipment, and general office needs.
• Assist with correspondence, presentations, spreadsheets, and other documents.
• Assist new employees with the onboarding process and schedule onboarding training
• Assist with some timekeeping and attendance items
• Welcome visitors and provide customer service as needed.
• Process invoices or other administrative paperwork.
• Coordinate meetings, travel arrangements, and office events when required.
• Help coordinate employee meetings, training sessions, and HR events including monthly Perfect Attendance plans
• Support managers and team members with day-to-day administrative tasks.
• Maintain confidentiality of company and employee information.
• Maintain petty cash and monthly reporting
• Maintain and manage employee reward program
• Perform other duties as assigned.

Qualifications & Education:

• High school diploma or equivalent; associate degree preferred.
• Previous administrative or office experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, or similar software.
• Ability to multitask and prioritize competing responsibilities.
• Strong attention to detail and accuracy.
• Professional, dependable, and customer-service oriented.

Typical Skills:

• Calendar and schedule management
• Data entry
• Microsoft Word and Excel
• Email and phone communication
• Filing and record keeping
• Customer service
• Meeting coordination
• Organization and time management
• Confidentiality and professionalism