Human Resources Coordinator

Human Resources Coordinator - TEMP-to-HIRE Position

DIVISION: Shared Services

REPORTS TO: Director of People & Culture

SUMMARY

This position serves as the initial point of contact for employees and managers for all payroll and human resources matters. This position's responsibilities include but are not limited to Payroll, Recruitment, Onboarding, Employee Relations, and Benefits. This position will assist the Human Resources Generalist and the Director of People & Culture with a variety of human resources and payroll functions.


DUTIES & RESPONSIBILITIES

• Maintain all electronic files in ADP and on the Shared Drive
• Copy, Print, Scan, Mail/Ship various items and file as needed
• Maintain accuracy of documents' naming conventions
• Assist with Onboarding, Off-boarding, VOE, Unemployment claims, Worker's Comp claims, FMLA, Background Screening, Drug testing, I-9s, COBRA, Job Descriptions, and all other HR functions
• Assist with the processing of multi-state bi-weekly payroll
• Maintain certified payroll and union tables in ADP
• Assist with State Taxes including but not limited to: notices, filings, deposits, and account changes
• Assist with the administration of benefits
• Reconcile monthly benefit bills
• Responsible for coding all HR related invoices/bills
• Assist with the recruitment process
• Create and maintain various spreadsheets and reports
• Respond to employee questions regarding benefits, payroll, policies, and other HR related inquiries in a timely matter
• Maintain compliance with all Federal, State, and Local laws and regulations
• Manage office and kitchen supplies (inventory, order, stock)
• Assist with Building/Facilities functions
• Assist with company events, lunches, dinners
• Research and remain current with HR and Payroll compliance laws and regulations
• Assist Director of People & Culture as needed
• Other duties as assigned by management

REQUIREMENTS & QUALIFICATIONS

• Bachelor's degree in human resources or business is preferred
• 2 years of Payroll experience is required
• 2 years of Human Resources experience is required
• Certified Payroll experience is a plus
• Understanding of human resources and payroll compliance
• Attention to Detail is a must
• Strong organizational skills and the ability to work under pressure and meet deadlines
• Excellent communication and customer service skills
• Possess strong ethical standards regarding the handling of confidential information
• Proficient reading, writing, grammar, and mathematics skills
• Computer proficiency MS Word, Excel, PowerPoint, and Outlook
• Bilingual in Spanish is required
• ADP WFN experience is required
• This is an in-person role Monday through Friday (8:00am - 5:00pm)

WORK CONDITIONS

• Able to work in an office environment
• Able to maintain focus and analyze data
• Able to sit and use a computer for extended periods of time
• Able to speak and communicate proficiently
• Routine physical exertion. Standing, walking
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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