Administrative Associate Sr

:

Position Overview

Accessible Teaching, Learning, and Assessment Systems (ATLAS), a research center at the University of Kansas (KU), is seeking an Administrative Associate Senior to provide execute support to the center director and lead some center-wide initiatives/projects. The successful candidate has a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, and to organize and maintain center-wide procedures. ATLAS promotes learning and improved outcomes for all students, with a focus on students with disabilities and struggling learners. ATLAS creates technology-based learning and assessment systems that are accessible and academically rigorous. Dynamic research on skill development, assessment design, and teacher professional development informs the center's map-based learning systems. With a diverse portfolio of grant-funded research projects and operational alternate assessments, ATLAS is a leader in educational research and innovation. ATLAS drives progress through partnerships and collaborations with organizations that share its focus and commitment. Visit the ATLAS website to learn how the center improves the learning landscape for all students. ATLAS is committed to creating policies and practices that foster a diverse, equitable, and inclusive work environment in which all employees feel they belong and can succeed. KU employees have great benefits! 176 hours of paid vacation per year 72 hours of sick leave per year 10 paid holidays Medical and dental insurance Retirement program Life and disability insurance Educational and professional development opportunities Visit the KU benefits website for more information. 70% - Executive administrative support

• Maintain the ATLAS Director calendars, monitor for and resolve conflicts.
• Complete all work-related travel arrangements through the University or third-party organization.
• Prepare and submit travel expense and p-card reporting.
• Complete sensitive and non-sensitive project requests
• Prepare and analyze documents, presentations, and spreadsheets.
• Coordinate special projects on behalf of the ATLAS Director including monitoring tasks, outcomes, and delivering feedback.
• Manage professional memberships.

25% - Maintain and implement center-wide operational procedures

• Support the administration of the department, including identifying needs and developing procedures, forms, reports, and filing systems.
• Coordinate special projects on behalf of ATLAS Leadership, including center-level initiatives, policies, and procedures; proposal development; and marketing communication.
• Compose correspondence, monitor various email accounts, and screen phone calls.
• Evaluate, develop, implement, and maintain systems and procedures for the efficient operation of assigned area including recommendations for procedural changes affecting staff.

5% - Other duties as assigned

Position Requirements

• This is a full-time (40 hours/week), unclassified position.
• This position allows for an on-site or hybrid work location for well-qualified candidates. A remote position may be considered and required to travel to Lawrence Campus up to twelve (12) times per year.
• This position will require attendance at regularly scheduled meetings, onsite or through telecommunication platforms.

Required Qualifications

• High school diploma or GED equivalency and four years of relevant office experience OR four years of post-secondary education.
• Four or more years of experience using Microsoft Office Suite: Outlook Email/Calendar, Word, Excel and PowerPoint.
• Three or more years of experience using SharePoint, Google Drive, Project Planning (Asana, Microsoft Planner or Microsoft Project) and web conferencing tools.
• Prior experience supporting executive staff as evidenced in application materials.
• Strong written, verbal, and interpersonal communication skills, as evidenced in application materials and interview.

Preferred Qualifications

• Bachelor's degree and two years of relevant full-time work experience.
• Two years of experience successfully prioritizing multiple, detail-oriented, and sensitive, projects under tight deadlines.
• Ability to successfully complete projects, independently and with minimal supervision, as evidenced in application materials and interview.
• Proven ability to effectively collaborate with internal teams, cross-functional teams, and external partners.
• Flexibility and willingness to adapt and respond to changes in work priorities and processes, as evidenced from prior work experience.
• Excellent attention to detail in written work as evidenced by application materials.
• Prior experience with financial responsibilities, proposal development, or marketing.
• Experience with software commonly used at KU software including OAC, BrassRing, Egencia, Concur.
• Previous successful supervisory experience.

Additional Candidate Instructions

A complete online application includes:

• CV or resume
• Cover letter detailing your professional experiences that align with the required and preferred qualifications.
• Contact information for three professional references.

Only complete applications will be considered. Review of applications begins January 22nd and continues as needed to collect a pool of qualified applicants. For first consideration, please apply by January 22nd.

Contact Information to Applicants

ATLAS HR View email address on us.edajobs.com

Advertised Salary Range

$51,000

Work Schedule

M-F; 8-5

Application Review Begins

Monday January 22, 2024

Anticipated Start Date

Monday February 26, 2024 Apply to Job

Posting Information

• Posting ID: 26909BR
• Department: Achievement & Assessment Inst
• Primary Campus: University of Kansas Lawrence Campus
• Assignment: Hybrid
• Reg/Temp: Regular
• Employee Class: U-Unclassified Professional Staff
• Review Begins: 22-Jan-2024