GEAR UP Project Manager (Hawaii Island)

Location : UH System Offices, Hilo, HI
Job Type: Full-Time Temporary
Job Number: 2026-01041
Department: Office of the Vice President for Academic Strategy System
Division: Hawaii P-20 Partnerships for Education Office
Opening Date: 05/19/2026
Closing Date: 6/3/2026 11:59 PM Hawaii
Position Number:: 0078491T
Description

Title: GEAR UP Project Manager (Hawaii Island)
Position Number: 0078491T
Hiring Unit: OFF VP ACADEMIC STRATEGY, HAWAII P-20, HAWAII P-20
Location: UH System Offices, Hilo, Hawaii
Date Posted: May 19, 2026
Closing Date: June 3, 2026; 11:59pm HST
Band: B
Salary:
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary

Duties and Responsibilities
(NOTE: * denotes Essential Functions)

• *Manages the daily operational functions related to the GEAR UP Hawaii State grant, including necessary oversight of financial and personnel activities.
• *Collaborates with the GEAR UP Project Director in grant administration to ensure grant objectives are met.
• *Monitors the GEAR UP Hawaii State grant budget (federal and matching) to ensure effective fund utilization and financial compliance required to fulfill grant obligations.
• Analyzes, interprets and implements UH, State and Federal guidelines as it pertains to the GEAR UP Hawaii project. Advises staff and GEAR UP Project Director on compliance with Federal and State guidelines.
• *Monitors and maintains matching funds documentation to ensure the GEAR UP Hawaii project meets all matching requirements.
• *Supervises the GEAR UP school teams' site coordinators on Hawaii Island and provides recommendations to the Project Director to improve program quality.
• *Solicits, coordinates, reviews and approves school proposals and budgets for services provided to GEAR UP students, and monitors implementation and expenditures ensure compliance with project guidelines and objectives.
• *Develops, enforces, and maintains program-wide guidelines for partner reporting, data collection, documentation of activities, and tracking of outcomes.
• Develops partnerships with other organizations (e.g., high schools, UH campuses, community-based organizations, businesses) to engage support for GEAR UP Hawaii initiatives.
• *Communicates effectively both orally and in writing with a wide variety of internal and external stakeholders (e.g., US ED, HI DOE, UH faculty and staff, State Legislature, business and community partners, and students).
• Serves as a resource to high school and college faculty, staff, and administrators regarding the GEAR UP Hawaii project in meeting the needs of GEAR UP students.
• Produces reports and other relevant evaluation/follow up materials for reporting and dissemination to a variety of audiences.
• *Assists in preparing reports and proposals to sponsors, soliciting support (financial and in-kind) from partners.
• Conducts literature research and keep abreast of latest research-based college access initiatives; makes recommendations for improvement and expansion to initiatives to the Project Director.
• Represents the GEAR UP Hawaii State grant Project Director at national and regional conferences.
• Other duties as assigned.

Minimum Qualifications

1. Possession of a baccalaureate degree in Education, Educational Administration, Business Administration, Public Administration, Social Work, Community Service, Public Service, Planning/Policy and/or Liberal Arts, or related field and 3 years of progressively responsible professional experience with responsibilities for program and/or grant administration/implementation; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of program and/or grant administration/implementation as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with program and/or grant administration/implementation.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Demonstrated experience in grant management and administration, including proposal development, implementation oversight, and preparation of required reports.
10. Demonstrated experience planning, executing, and evaluating educational programs targeting underserved youth (e.g., college access, student support, or academic enrichment programs).
11. Demonstrated experience in developing, monitoring, and analyzing program budgets and expenditures to ensure fiscal accountability and compliance with established guidelines.
12. Demonstrated ability to effectively manage stakeholder and partner relationships (e.g., K-12, higher education, and community organizations) necessary for project implementation.

Desirable Qualifications

1. Possession of a Master's degree from an accredited college or university in a recognized field of study, preferably with coursework in Education, Educational Administration, Business Administration or Public Administration.
2. Experience in the administration and fiscal management of large, complex federal or state grants, including direct responsibility for monitoring expenditures, tracking matching funds, and ensuring compliance with granting agency regulations.
3. Familiarity with the principles and regulations governing the GEAR UP program or similar federal college access programs (e.g., TRIO).
4. Experience working with the University of Hawaii, the State of Hawaii Department of Education and/or college access programs in Hawaii.
5. Experience developing and disseminating written program materials, resources, and reports for a diverse range of audiences, including federal sponsors, academic partners, and legislative bodies.
6. Working knowledge of cultures, history and languages of Hawaii's academically underserved populations.
7. Demonstrated ability to conduct educational research, interpret literature on college access best practices, and translate findings into practical recommendations for program improvement and expansion.

To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date (06/12/2026) to email copies of your transcripts to Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

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Inquiries:
Erika Hall, View phone number on click.appcast.io,
EEO, Clery Act, ADA
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Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.


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