Coordinator of Academic Support, Engagement, and Outreach - CGS

Job Information
Job Title: Coordinator of Academic Support, Engagement, and Outreach Department: Commonwealth Governors School Reports To: CGS Regional Director FLSA Status: Exempt Work Calendar: All 12 Month Staff Salary Scale: Teacher Salary Scale


Job Summary and Purpose

The CGS Academic Support, Engagement and Outreach Coordinator will monitor student academic progress, provide students with academic support, assist faculty with instructional enrichment activities, manage the student information system, support recruiting and retention efforts, and manage stakeholder communication tools, including the website and social media.

Work Objectives/Essential Functions

Monitor & Promote Student Academic Progress

• Monitor student academic progress, attendance, and overall performance
• Assist in identifying students in need of academic or organizational support
• Identify and communicate academic opportunities for students beyond the classroom
• Develop and coordinate student support and intervention plans in collaboration with faculty, counselors, families, and administrators
• Communicate progress and student follow-up efforts
• Consult with appropriate school personnel, parents, and community agencies as needed

Manage Student Information System & Stakeholder Communication Tools

• Maintain and update the CGS website in collaboration with the director and outsourced web designers to enhance website functionality and user experience
• Manage and coordinate CGS social media platforms and digital communications
• Create and distribute program announcements, newsletters, forms, promotional materials, and informational content
• Support communication efforts related to events, student achievements, field experiences, and program initiatives
• Manage and maintain the CGS Student Information System (SIS)
• Coordinate annual student enrollment, withdrawals, course assignments, and data rollover procedures
• Maintain accurate student demographic, academic, and contact information
• Import, verify, and manage student grade data from participating school divisions
• Assist with GPA calculations, probation tracking, and culminating grade management
• Maintain educational records and reports in accordance with applicable policies and confidentiality requirements

Support Recruiting Efforts, Outreach, and Enrichment Activities

• Coordinate the CGS student recruitment and admissions support process.
• Assist the Director with recruitment events, informational sessions, outreach activities, and communication campaigns
• Develop communication materials, presentations, digital content, and outreach resources for prospective students and families
• Support faculty with planning and coordination of field experiences and program events
• Assist with logistics, communication, documentation, and operational planning for student activities
• Coordinate and support the CGS Summer Enrichment Program, including communication, registration, scheduling, and operational logistics

Education and Experience

Education Attainment (Required): Bachelor's degree in education or related content area Education Attainment (Preferred): Master's degree in educational leadership, school leadership, counseling, or instruction from an accredited college or university Relevant Experience (Required): Three (3) years of successful, full-time experience as a teacher, counselor, or supervisor/administrator in a K-12 school environment or a public or private day school Relevant Experience (Preferred): Experience with gifted or advanced learners Industry Licensure or Certifications (Required): Professional License issued by the Virginia Board of Education, or eligibility for same Industry Licensure or Certifications (Preferred): Postgraduate Professional Certificate from the Virginia Board of Education with the Administration and Supervision endorsement, School Counseling endorsement, Gifted endorsement, or eligibility for same


Additional Knowledge, Skills, and Abilities

Knowledge:

• Public school instructional strategies, administration responsibilities, and support activities
• Assessment of individual needs and performance
• Leadership qualities and personal characteristics necessary to work effectively with students, teachers, and parents

Skills:

• Effective public relations skills
• Relationship-building with parents and other community representatives

Abilities:

• Organize and perform work independently
• Meet deadlines for all work even when working on multiple projects
• Show sustained effort and enthusiasm in quality and quantity of work

Core Expectations of All Stafford Schools Employees

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance and dress appropriate to position and duties.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with supervisor(s) and colleagues.
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.

Weight Demands
Weight Demands Rarely Occasionally Frequently Lifting - 1-25 lbs X Lifting - 26-50 lbs X Lifting - 50+ lbs X Carrying - 1-25 lbs X Carrying - 26-50 lbs X Carrying - 50+ lbs X Pushing/Pulling - 1-25 lbs X Pushing/Pulling - 26-50 lbs X Pushing/Pulling - 50+ lbs X


Physical Demands
Physical Demands Rarely Occasionally Frequently Standing X Sitting X Walking X Reaching X Turning/Twisting X Balancing/Climbing X Stooping/Kneeling X Crouching/Crawling X


Classification Details (Completed by Human Resources)
Job Family: TEACHER 12 Calendar: ALL 12 MONTH STAFF Pay Structure: TEACHER SALARY SCALE Position: 601010030 FLSA Status: EXEMPT Job Grade: T70-T90 Job Code: 2012 Status: ACTIVE


This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.