Accounts Payable Lead

Job Description

DESCRIPTION:

We are pleased to announce that the Finance division within the State Court Administrator's Office is looking for an experienced Accounts Payable Lead. This position is responsible for Executing and understanding advanced and complex financial transactions with a high degree of specialized knowledge in accounting policies and procedures.

EXAMPLES OF JOB DUTIES :

The following are examples of major job duties expected for this position to perform.

• Processes and administers accounts payable transactions through the MJB eFinance System by reviewing and matching invoices and supporting documentation to purchase orders (POs). Verifies, codes, posts, documents, and prepares invoices and GAL Volunteer expense reimbursements for payment. Ensures documentation is accurate, complete, and compliant with applicable contracts, policies, procedures, and fiscal requirements. Enters and maintains financial data; researches and resolves discrepancies, unusual transactions, and questionable funding or account allocations in consultation with procurement, budget, and management staff. Communicates with vendors and employees to obtain and exchange information, reconcile accounts, monitor expenditures, and maintain accurate financial records.
• Reviews and processes financial documentation including statements, invoices, receiving reports, and other supporting documentation in accordance with established three-way match procedures. Obtains required approvals, accurately enters invoices into the Statewide Integrated Financial Tools (SWIFT) system, and ensures payment requests are processed accurately, efficiently, and within established timelines.
• Performs account reconciliations and financial reviews by examining unpaid voucher records on a monthly basis and researching interagency invoice inquiries and discrepancies. Verifies payments and prepares accurate and timely financial reports and transaction data. Receives and reviews invoices submitted by mail and prepares supporting documentation and materials for electronic upload into the MJB eFinance System.
• Provides professional-level accounting expertise and technical fiscal guidance to statewide Accounts Payable teams and stakeholders. Leads the Quarterly Statewide Accounts Payable meeting and serves as a resource for interpreting and applying fiscal policies, procedures, and requirements. Researches and resolves questions, discrepancies, and complex payment issues involving internal stakeholders at both the local and statewide levels, as well as external vendors and partners. Ensures exceptional accuracy, compliance, customer service, and timeliness in the resolution of fiscal matters. Manages and processes complex and specialized payments, including MN.IT invoices, DHS Background Studies, Minnesota Lawyer annual subscriptions, Central Mail invoices, and telephone and copying charges.
• Assists with the development, review, revision, and implementation of financial policies and procedures by evaluating current processes, identifying opportunities for improvement, and making recommendations that promote fiscal accountability, operational efficiency, compliance, and consistency.

TYPICAL QUALIFICATIONS :

Any combination of education, training, and work experience which indicates possession of the knowledge, skills, and abilities listed below will be considered. An example of an acceptable qualification is:

Minimum Qualifications:

• Associate's degree from an accredited college or university in accounting, finance or a related field
• Experience in bookkeeping, collections, or accounting

Preferred Qualifications:

• Experience with Statewide systems such as SWIFT. Experience with internal accounting systems such as the MJB eFinance System.
• Considerable knowledge of computerized accounting, budgeting, and related programs.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively both written and orally.
• Capacity to think critically and problem solve.
• Knowledge of governmental accounting systems to understand the relationships between various levels of budgetary controls and accounts.
• Ability to establish and maintain effective working relationships with judicial partners, managers and other staff.
• Ability to gather and compile data and share information.
• Ability to use office machines and equipment.

SALARY RANGE : The expected starting salary range is $27.27 -$34.08 per hour ($56,940 - $71,159 annually). The full salary range for this position is $27.27-$40.89 per hour ($56,940 - $85,378 annually). This position is non-exempt under the Fair Labor Standards Act and is eligible for State of MN employee benefits.

SUPPLEMENTAL INFORMATION:

Position Logistics:


The position is classified as an Accounting Specialist and will work normal business hours, Monday-Friday. This work will be conducted in a hybrid environment and will be in-person at the Minnesota Judicial Center, in St. Paul, Minnesota minimum 3 times a month and additionally based on business need.


TO APPLY :


Complete and submit your online application with resume, cover letter, and list of professional references, by September 6th, 2026, at 11;59pm. All employment offers are contingent upon satisfactory results of our background check processes.

About Us

Why Work for Us?

Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another's growth.


Employee Benefits

The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family's wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Careers at the Minnesota Judicial Branch Careers. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.

Equal Employment Opportunity

It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at View email address on click.appcast.io. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.

Internal Applicants


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