Administrative Assistant/Receptionist - part-time

Part-Time Office Administrative Assistant

AriensCo is looking for a motivated and enthusiastic Part-Time Office Administrative Assistant to join our team in Brillion, WI! If you enjoy helping people, thrive in a collaborative environment, and have a strong attention to detail, this is a great opportunity to support daily administrative operations while making a positive impact on the workplace experience. Come be part of a team where your organization, professionalism, and passion for supporting others will help drive success every day!

The day to day...

• Retrieves messages from voice mail and forwards to appropriate personnel
• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
• Answers questions about organization and provides callers with address, directions, and other information
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
• Monitors visitor access and issues passes when required
• Enters and checks warranty cards that are returned for accuracy
• Help Accounting with mailing out invoices
• Performs other clerical duties as needed
• Provide administrative support for several senior leaders and their teams
• Draft outgoing correspondence, compose emails and first-draft memos, open, distribute or file incoming correspondence
• Organize and maintain hard copy and electronic files
• Schedule conference rooms, conference calls, meetings and events, on/off site
• Filing, photocopying, collateral projects (i.e., binders, folders)
• Organize and prepare for all aspects of meetings and facility tours, including scheduling, confirming attendance, organizing rooms and meals; following up with appropriate correspondence
• Performs other administrative duties as needed

The qualifications...

• An Administrative Professional's degree is preferred
• Possesses 3 or more years of reception/administrative support experience
• Excellent computer and other office equipment skills to include proficiency using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• High attention to detail and accuracy
• Excellent written and oral communication skills
• Professional business manner
• Positive attitude and willingness to learn
• Ability to be flexible and change priorities quickly
• Ability to work independently as well as work collaboratively in a team environment

Applicants must be authorized to work in the U.S. without requiring sponsorship now or in the future.