Administrative Assistant

Job Description

Job Description

Administrative Assistant – Corporate Office

Pay Rate: $27.00 per hour
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Work Location: Onsite, 5 days per week

We are seeking a highly organized and detail-oriented Administrative Assistant to support a fast-paced corporate office. This position will primarily be responsible for coordinating and scheduling interviews between candidates and hiring managers across multiple locations and time zones.

The ideal candidate will have strong calendar management skills, excellent attention to detail, a sense of urgency, and the ability to manage multiple priorities while maintaining accuracy and professionalism.

• Coordinate and schedule interviews between candidates and hiring managers globally.
• Manage complex calendars and scheduling requirements using  Microsoft Teams and Outlook .
• Coordinate schedules across multiple time zones and ensure interview details are accurate.
• Communicate interview schedules and updates to candidates and hiring managers.
• Make scheduling adjustments and resolve conflicts quickly and efficiently.
• Maintain accurate interview and candidate information.
• Monitor schedules and follow up on outstanding scheduling needs.
• Handle sensitive and confidential information professionally.
• Provide general administrative support to the corporate team as needed.
• Prioritize tasks and respond promptly to time-sensitive requests.

• Previous administrative, recruiting, scheduling, or corporate office experience preferred.
• Strong proficiency with  Microsoft Teams, Outlook, and Microsoft Office .
• Excellent calendar management and organizational skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong sense of urgency and ability to meet deadlines.
• Reliable, dependable, and professional.
• Ability to work onsite Monday through Friday, 8:00 AM–5:00 PM.

The ideal candidate is someone who is  extremely organized, dependable, detail-oriented, and comfortable working in a high-volume corporate environment . They should be able to quickly identify scheduling conflicts, communicate effectively with candidates and hiring managers, and ensure interviews are coordinated accurately and efficiently.