Account Manager

PRIMARY DUTIES

• Review and approve Accountant IV Transactions in AZ360 and ensure that AZ360 transactions are processed

• Review ACHs from Accountant IV

• Reconcile AZ360 Funds to the Cash Flow Worksheets by 2nd business day of the next month

o Oct, Jan, April, July – by 1st business day of the next month

• Download ASAP/AZ360 screens on the first of every month

o Attach to email for the Monthly Reconciliation, Send to Controller

• Review General Fund Status – BQ90LV1

• Review and approve LGTS Reconciliation from Accountant III and Accountant IV

• Draw, track, code, and pay ADEQ & Payroll and ensure they are processed timely

• Payroll Reconciliation

o Ensure that team members are charging correct codes

o Changes to be reported to the Business Operations Administrator

• Review Payroll Processing and Reporting from Controller.

• Manage Travel Claims

• Review and approve monthly investment splits from Accountant IV

• Budget Preparation

• Provide Funding Codes for Requisitions and other Transactions

• Manage Chart of Accounts - structure and naming

• Supervise/Train Accounting Team and New Employees

• New Sub-System Questions and Implementations

• Assist in building Long-Term Water Augmentation Accounting Procedures

• Prepare MBE/WBE reports

• Assists in Audits

BACKUP DUTIES

• Review Bond Proceeds for Accountant IV

• Monthly Cash & Loan Report

• Review and Approve AZ360 transactions for Accounting Team

• Manage and prepare disbursement claims for Water Conservation Grant Fund and Long-Term Water Augmentation

• Prepare any Fund adjustments that are needed using transfer transactions in AZ360

• Track all interest payments from the State Treasurer’s Office. That includes ensuring correct postings and maintaining records

• Reconcile Monthly Investment Splits

• Prepare for Arbitration, make sure PO is created and paid when completed

• Complete internal audits and corrective actions for various accounting

• BQ38LV3 - Period Expense Reporting and Adjustments

• Federal Financial Reporting (FFRs)

• Software: eCivis, APP, AZ360 FIN & HRM, DotStaff (Essential)

• Move everything from Backup Duty to Primary duty except for Monthly Cash & Loan Report, Monthly Investment Splits, and Review of Bond Proceeds

• Management (managing a team) experience

State experience is preferred since they need to be familiar with the state platforms

Additional information:

A bachelor’s degree or Certifications in Accounting is highly preferred, however in lieu of a degree, I would say at least 15 years equivalent accounting experience that includes at least an account 4 and above would be sufficient.

AZ360 FIN & HRM and DotStaff are mandatory. APP will only be used occasionally, and we can provide eCivis training.

The position is primarily WFH with in-office days varying with need, so that is flexible. Currently, we are at year end and it may require more days in office than at other times of the year. Mandatory days to be in office will be at least two days per month for Board and Committee meetings, usually the second week of each month.

Required Skills

Skill Type

Skill Name

Certification Education License Other Skill

Management Experience

Certification Education License Other Skill

BQ38LV3 - Period Expense Reporting and Adjustments

Certification Education License Other Skill

Federal Financial Reporting (FFRs)

Certification Education License Other Skill

Software: eCivis, APP, AZ360 FIN & HRM, DotStaff (Essential)