Production Management Intern

Production Management InternThe Production Management Intern will support TPAC’s Production team in the planning and execution of productions, performances, and events across TPAC venues. This semester-long internship provides hands-on experience in production coordination, technical logistics, event scheduling, labor planning, and cross-departmental communication. The intern will gain insight into the operational and technical processes that support live performances while contributing to departmental projects and taking ownership of a defined initiative aligned with Production team priorities.Primary Responsibilities:Production & Event CoordinationAssist with the coordination of production activities, including load-ins, rehearsals, performances, and load-outs.Support the preparation and organization of production schedules, event documentation, and technical information.Assist with gathering and organizing information for technical advances under the direction of production staff.Observe production operations and learn how technical, logistical, and staffing needs are coordinated to support successful events.Help maintain organized production records, schedules, and shared documentation.Scheduling & Labor CoordinationAssist with organizing staffing schedules and gathering information related to production labor needs.Support the preparation and maintenance of labor estimates, timekeeping records, and event-related documentation under staff supervision.Learn how staffing levels, labor agreements, event requirements, and operational needs inform production planning.Assist with tracking equipment and facility resource needs across TPAC venues.Help identify scheduling conflicts or resource coordination issues and communicate them to the appropriate staff members.Production Administration & Budget SupportAssist with organizing event billing documentation, invoices, labor records, and other production-related materials.Support the tracking of event expenses and labor costs by maintaining spreadsheets and compiling information for review.Learn how production budgets, labor estimates, and event settlements support financial planning and accountability.Assist with maintaining accurate records and preparing reports or presentations related to production operations.Safety & Technical OperationsLearn about production safety practices, venue procedures, and the importance of maintaining safe and organized workspaces.Assist with documenting equipment inventories, maintenance records, and safety-related information as directed.Observe how production staff identify, report, and address safety concerns during event preparation and execution.Gain exposure to theatrical systems, including lighting, audio, rigging, and carpentry, as appropriate to assigned projects and venue activities.Cross-Functional CollaborationCollaborate with Production, Event Management, and other relevant TPAC departments to support event preparation and execution.Participate in appropriate production meetings, planning discussions, and event reviews.Observe how production staff communicate with visiting companies, vendors, and external partners.Support departmental projects and process improvements aligned with production priorities.Cumulative ProjectThe intern will take ownership of one defined project that supports the Production team’s operational or organizational priorities. In collaboration with the supervisor, the intern will establish project goals, identify deliverables, develop an implementation plan, and determine appropriate measures of success.Potential projects may include:Production Documentation: Develop or improve a production scheduling resource, event checklist, or centralized reference guide.Resource & Inventory Tracking: Review an assigned equipment inventory or resource tracking process and recommend improvements to organization and accessibility.Labor & Event Reporting: Develop a tracking tool or reporting template to help organize event staffing, labor estimates, or production expenses.Process Improvement: Evaluate an existing production workflow and recommend practical improvements to communication, documentation, or coordination.Event Operations: Create a planning resource to support the coordination of load-ins, rehearsals, performances, and load-outs.The final project will be selected with the supervisor based on departmental needs, available resources, the semester timeline, and the intern’s learning objectives. The intern will present a final summary outlining the project’s purpose, work completed, outcomes, and recommendations.Learning OpportunitiesThrough this internship, the student will:Learn the fundamentals of production management and the operational requirements of presenting live performances and events.Gain practical experience with production scheduling, technical coordination, event documentation, and resource planning.Develop an understanding of labor planning, production budgets, expense tracking, and the financial considerations of event execution.Build familiarity with theatrical systems and the coordination of technical departments in a live performance environment.Learn how production teams collaborate with visiting companies, vendors, and internal departments.Develop skills in project management, organization, communication, problem-solving, and process improvement.Gain exposure to production safety practices and the procedures that support safe event operations.Receive mentorship, feedback, and professional guidance from experienced production professionals.Complete a tangible project that demonstrates acquired skills and can be referenced in future interviews and professional materials.Success Metrics & Expected OutcomesBy the conclusion of the internship, the student is expected to:Complete one defined cumulative project with documented goals, deliverables, and outcomes.Produce agreed-upon scheduling resources, reports, documentation, or other work products that support Production team priorities.Demonstrate an understanding of the production planning process, including event coordination, staffing, resource allocation, and technical logistics.Demonstrate increased proficiency in relevant administrative tools and production documentation processes.Complete assigned work accurately and within established timelines.Present a final project recap outlining objectives, work completed, results, and recommendations or lessons learned.Skills and KnowledgeIndividuals who are interested and eager to learn what it means to have a career at a performing arts center.All majors are encouraged to apply.Candidates should have applicable knowledge and experience in the area they are seeking an internship.Candidates should be rising juniors, rising seniors, or graduate students.Candidates should be in good standing (academic and conduct) with their institution.Software and Services UsedMomentus Elite, Microsoft Office Suite, Tessitura, ADP, AdobeFrequent Functions and Working ConditionsWork in an office environment.Ability carry and lift up to 25 pounds.Must be able to stand, sit, or walk for extended periods of time.Flexibility to work nights and weekends.TPAC is an Equal Employment Opportunity employer. All aspects of the employment process will be merit-based and applied without discrimination on the basis of race, color, religion, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship or other protected characteristics.