Shipping and Receiving Specialist

Role Summary The Shipping & Receiving Specialist is the dedicated owner of all inbound and outbound material flow at Allocortech. This is a newly established, standalone function; it does not exist today, and the incumbent steps into full ownership of receiving, shipping, kitting, and inventory control from Day 1. Reporting to the Director of Operations / Production, the Associate is responsible for accurate receipt, inspection, and ESD‑compliant handling of inbound aerospace and electronic components; preparation and release of outbound production shipments with complete documentation; kitting of components to active work orders for flight‑critical assemblies; and day‑to‑day inventory accuracy. The role suits a self‑sufficient professional with 2–3 years of direct aerospace or electronics handling experience who can operate with high autonomy in a founding‑team environment with no peer to shadow. Core Responsibilities Inbound Receiving & Inspection Receive, inspect, and process all inbound shipments against open purchase orders and packing lists; verify part numbers, quantities, and revision levels before any stock placement. Inspect inbound assemblies for transit damage, counterfeit indicators (per AS6081 / AS5553 awareness), and Certificate of Conformance compliance; quarantine discrepant or suspect items and elevate to the Director before stock is placed. Handle all ESD‑sensitive components (PCBAs, connectors, cables, electromechanical assemblies) in strict accordance with ESD safe‑handling procedures, including wrist straps, ESD mats, conductive bags, and anti‑static packaging. Log all receipts same‑day into the inventory / ERP system with zero backlog; receiving documentation complete and accurate before end of shift. Outbound Shipping & Documentation Pack outbound production units per customer requirements using ESD‑protective and aerospace‑grade materials (moisture barrier bags, foam cushioning, custom crating as required). Prepare complete, accurate outbound documentation for every shipment: packing lists, Certificates of Conformance, carrier labels, and Bills of Lading. Verify all outbound documentation before releasing any shipment to a carrier; elevate incomplete CoCs or unresolved discrepancies to the Director prior to release. Coordinate freight pickups with carriers (UPS, FedEx, freight forwarders) and manage day‑of outbound logistics. Maintain awareness of ITAR / EAR export‑compliance requirements applicable to aerospace hardware shipments. Parts Kitting & Production Support Pull and kit components to active work orders and production travelers; verify part numbers and revision levels against the Bill of Materials before staging. Stage completed kits at the production line by the agreed pull time; communicate proactively with technicians on kit status and timing. Maintain ESD and fragile‑assembly handling protocols throughout all kitting; no deviations on flight‑critical hardware. Elevate part shortages, revision mismatches, or BOM discrepancies to the Director and engineering immediately upon discovery. Inventory Control & Cycle Counting Perform cycle counts on assigned inventory locations; reconcile and report any discrepancies before end of shift. Maintain consumable inventory (ESD bags, dunnage, packaging) and initiate reorder requests when stock reaches defined par levels. Use available ERP / MRP system features for PO matching, receipt logging, and cycle‑count tracking; reduce manual‑entry error through tooling rather than workarounds. Facility, Safety & Compliance Maintain a clean, safe, organized shipping and receiving area in compliance with OSHA standards and Allocortech ESD safe‑area requirements. Operate material handling equipment (hand trucks, pallet jacks) safely and per facility procedures. Adhere to all company quality, safety, and operational policies; support audit readiness at all times. Required Qualifications Minimum 2–3 years of hands‑on shipping and receiving experience in an aerospace, defense, or electronics manufacturing environment. High school diploma or GED equivalent. Demonstrated, practical experience handling ESD‑sensitive components (PCBAs, connectors, cables, electromechanical assemblies) with correct use of ESD PPE and packaging. Proven ability to receive shipments, match against POs and packing lists, document discrepancies, and resolve or elevate without supervisory hand‑holding. Experience preparing complete outbound shipping documentation: packing lists, Certificates of Conformance, carrier labels, and Bills of Lading. Proficiency with carrier shipping platforms (UPS WorldShip, FedEx Ship Manager, or equivalent). Working knowledge of ERP / MRP or shipping systems for receipt logging and shipment processing. Ability to read and accurately interpret purchase orders, Bills of Materials, production travelers, and part‑number specifications, with high data‑entry accuracy on flight‑critical components. Must be a U.S. Person (U.S. citizen, lawful permanent resident, or protected individual as defined under ITAR 22 C.F.R. § 120.15). Awareness of ITAR / EAR export‑control requirements applicable to aerospace and defense hardware. Physically able to lift and carry up to 50 lbs regularly and up to 75 lbs occasionally with assistance; stand, walk, bend, and perform repetitive material handling for extended periods; manual dexterity for ESD‑compliant handling of small components; corrected vision sufficient to read part numbers and labels. Preferred Qualifications Experience kitting components to BOM or production traveler for flight assemblies or electronic production builds. Inventory control and cycle‑counting experience in an ERP or MRP system. Familiarity with AS9100 or ISO 9001 quality management and documented receiving environments. Knowledge of counterfeit‑avoidance standards AS6081 and AS5553 and incoming‑inspection practices. Forklift or powered industrial truck (PIT) certification. Military logistics background (Army 92A, Navy LS, or Air Force 2S). Familiarity with shelf‑life management, date codes, and lot traceability for electronic components. Prior experience in a company operating under ITAR / EAR export‑compliance requirements. What Success Looks Like at 90 Days All inbound receipts logged same‑day with zero backlog, sustained from date of hire. Day 30 gap assessment of current receiving and inventory state delivered to the Director (open PO reconciliation and ESD‑compliance status of shelf stock), with prioritized corrective actions in progress. Zero outbound shipment documentation errors. Production kits staged on time for 100% of active work orders. Inventory discrepancy rate trending toward zero across all cycle‑counted locations. Engineer and technician time spent on material handling measurably reduced, freeing the Director from associate‑level material‑flow tasks (confirmed via team self‑report to the Director). #J-18808-Ljbffr