Payroll Accountant

About Hensel Phelps

At Hensel Phelps, we don’t just build projects—we build careers, communities, and a culture of excellence. As an employee-owned company, every person here plays a vital role in shaping our success and future. Guided by our core values of Ownership, Integrity, Builder mindset, Diversity, and Community, we combine cutting-edge technology with hands-on expertise to deliver landmark projects across the nation. When you join Hensel Phelps, you join a team that values your growth, empowers your ideas, and invests in your journey. Together, we create an environment where innovation thrives, safety is paramount, and every individual has the opportunity to make a lasting impact.

Job Description

The Payroll Accountant is responsible for reviewing, interpreting, and recording financial records.

Key Responsibilities

Payroll Emphasis

• Prepares, analyzes, and implements payroll transactions on a timely manner such as payments of hours worked, personal time off, employee benefits, application of benefit deductions.

• Prepares and/or analyzes periodic payroll reports, payroll schedules, and payroll related journal entries using established policies, procedures, and guidelines on a timely manner.

• Monitors federal, state, and local taxes, Social Security contributions, employee benefit contributions, garnishments, and other deductions to ensure accuracy of individual pay.

• Analyzes payroll reports, statements, records and making recommendations to improve payroll process.

• Prepares and/or reviews the accuracy of payroll related journal entries and performs account reconciliation and analysis while ensuring supporting documentation is accurate and in compliance with company policies.

• Evaluate and implement appropriate payroll policies and controls and payroll processing and system enhancements to increase efficiency.

• Prepares audit schedules and assists/coordinates audit of accounting statements/reports.

• Coordinates payroll matters with other departments, locations, and business units.

• Coordinates with payroll service provider on issues affecting company payroll.

• Supports other accounting functions i.e. A/P, A/R, etc.

• Reviewing project time to ensure accurate posting to projects.

• Reconciling cost data between project cost ledgers and accounting systems

• Develop, manage, and maintain cost controls and labor recaps in conjunction with the Project Manager and Project Superintendent

Billings and Accounts Payable Emphasis

• Review all invoices, employee expense statements, and subcontracts for appropriate documentation and approval prior to payment.

• Review, process & balance Owner Billings

• 1099 maintenance

• Respond to all vendor & jobsite inquiries.

• Reconcile vendor statements, research, and correct discrepancies.

• Assist in month end closing.

• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

• Assist with other projects as needed.

Qualifications

• Must be well organized and a self-starter.

• Possess strong organizational and time management skills.

• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness Ability to interact with employees and vendors in a professional manner.

• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately.

• Strong communication skills

• May require specific badging or other security requirements, which may require the Company, Owner, or third party to conduct a criminal or other background check.

• Computer software - Microsoft Office Suite

Knowledge:

• Construction accounting

• Principles of basic report preparation

• Principles and procedures of financial record keeping and reporting.

• Must be willing to work 40 hours per week and overtime as needed to meet deadlines.

Preferred Qualifications:

• Business or Accounting degree.

• 2+ years of applicable experience.

• College Courses in accounting.

Physical Requirements

Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

• The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.

• Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.

• Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.

• The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.

• Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.

• Constantly reads written communications and views email submissions.

• The person in this position regularly sits in a stationary position in front of a computer screen.

• Visual acuity and ability to operate a vehicle as certified and appropriate.

• Rarely exposed to high and low temperatures.

• Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.

Compensation Range (Colorado Only)

Hourly Rate: $22.00 - $26.00 USD

Education

• Business or Accounting degree, preferred.

Benefits

Hensel Phelps provides generous benefits for our salaried employees. This position is eligible for company paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, health savings account (HSA) (HSA not available in Hawaii), and our employee assistance program (EAP). It also is eligible for employee paid enrollment in vision and dental insurance. Hensel Phelps also believes in the importance of taking time to recharge. As a result, salaried employees are eligible for paid time off beginning upon hire. Salaried positions (project engineers and above) participate in an annual bonus plan, subject to company and employee performance. Salaried employees (this is all salaried employees) are also eligible for a company cell phone or cell phone allowance in accordance with company policy. Further, salaried employees (project engineers and above) also receive either a vehicle or vehicle allowance in accordance with Hensel Phelps’ policies. Based on position location, a cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment).

Equal Opportunity Employer Statement

Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)