Accounting Specialist - Office of Performance and Budget

Accounting Specialist

Perform a variety of specialized or technical accounting duties within the assigned department. Provide excellent customer service to the public and all county employees.

Essential Duties:

• Support the division in the administration of County financial policies and procedures and assist with monitoring internal controls, internal audits, and account reconciliations to ensure proper ledger postings.
• Examine and analyze accounting records of departments and vendors to verify accuracy of figures, calculations, and postings and identify discrepancies for correction.
• Process and record invoices, complex journal entries, and other financial transactions.
• Calculate, post, balance, receive, and verify a variety of accounts to obtain financial data used in maintaining fiscal systems.
• Review accounting documents and forms to verify amounts, extensions, codes, totals, discounts, and taxes against supporting documentation.
• Compile and code information for computer input, enter data into financial systems, verify output against source documents, and determine appropriate activity codes and accounts for posting and adjustments.

Reconciliation and Compliance:

• Reconcile procurement card account, notify personnel when receipts are due, and review purchases for compliance with County policies, as assigned.
• Review incoming checks and receipts for proper payee, amounts, and signatures.
• Maintain logs, records, and account balances and notify appropriate personnel when limits are reached.
• Review system-generated reports to identify and trace sources of errors.
• Ensure compliance with the New Mexico Procurement Code and County fiscal policies, ordinances, and resolutions.
• Maintain detailed records required for filing unclaimed property with the State.

Reporting and Documentation:

• Prepare assigned departmental financial reports.
• Prepare special and recurring accounting-related reports.
• Maintain subject matter files and retrieve information as requested.
• Ensure file records remain orderly, complete, and current.
• Process Affidavit Letters in accordance with established procedures.

Customer Service and Communication:

• Provide customer service in person and by telephone.
• Respond promptly to telephone calls and written communications.
• Research routine inquiries and resolve problems or refer issues to appropriate personnel.

Administrative and Clerical Support:

• Receive and sort incoming and outgoing mail.

Additional Duties: Other duties as assigned.

Qualifications:

A. Education: High School Diploma or equivalent.

B. Experience: Two (2) years of full-time general bookkeeping experience. Experience in governmental finance or accounting is preferred.

C. Education/Experience Substitution: In accordance with County Policy.

D. Licenses/Certifications: N/A

E. Other (e.g., post-offer medical exam, polygraph, background check, driver's license record, etc.): Must pass pre-employment background check and driving record check. Must pass pre-employment credit check.

Knowledge, Skills, and Abilities Required by the Position:

• Knowledge of ordinances, regulations, and internal controls governing financial operations, including financial statement preparation, general ledger maintenance, budgeting, payroll, accounts payable and receivable, fixed asset control, and related management directives.
• Principle, practice and technique of public financial administration and budgeting procedures.
• Business English, spelling, grammar, punctuation and advanced accounting techniques.
• Basic arithmetic.
• General office and accounting equipment.
• Computer operations including word processing, spreadsheet, and database software.

• Skills in analyze and evaluate information accurately and follow policies and procedures.
• Read, analyze, and apply applicable ordinances and regulations.

• Ability to analyze and interpret fiscal and accounting records and prepare accurate and complete financial statements.
• Handle sensitive and confidential matters professionally and tactfully.
• Establish and maintain effective and cooperative working relationships with others.
• Work independently and perform repetitive tasks with minimal errors.