Administrative Officer

Summary

THIS IS AN AIR NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION

UNIT: 148th FTR WG

LOCATION: Duluth Minnesota

SELECTING OFFICIAL: COL Curtis Grayson DSN: 825-7200 Comm:

AIR NATIONAL GUARD MEMBERSHIP IS REQUIRED

Appointment is subject to 2 year trial period IAW EO 14284

Duties

Major Duties: This is not an all-inclusive list

A ADMINISTRATIVE OFFICER GS 0341 12 Ensures internal systems and procedures for carrying out the organizations administrative functions meet the requirements of balancing costs benefits productivity efficiency and effectiveness. Accomplishes or assigns actions/staff work to subject matter experts/functional proponents as appropriate based on knowledge of organizational responsibilities familiarity with subject matter and broad guidance from the command group. Work relieves Wing leadership of all but the most pressing and necessary decision and action policies. Provides sound research analysis advisory and consultation to the Command team; recommends improvements in the formulation and application of policies and procedures. Addresses Freedom of Information Act (FOIA) initiatives legislative activities and responses to congressional inquiries. Supports the organization through the development and oversight of the knowledge management program. Acts as an intermediary to resolve significant or controversial issues problems and disagreements that are referred to Commander. Directs the management of a myriad of unique atypical and unrelated problems. Establishes communication channels internal and external to the organization; keeps internal and external customers as well as unit members traditional and full time informed and facilitates communication laterally and horizontally throughout the organization. Resolves day-to day administrative and management problems plan develop and execute organizations Administrative Management Program (AMP). Oversees administrative programs and projects that consist of a variety of functions efforts result in increased accuracy productivity and efficiency; develops administrative guidelines and standard operating procedures. Prepares administers collaborates and consolidates information in support of knowledge management requirements trains personnel on system utilization and information sharing; partners with administrators to analyze and synthesize data develop and publish command level strategic management plan provides informational learning tools publishes and shares pre during and post exercise or inspection information and results to develop a strong information sharing and learning environment. Facilitates a team effort with internal and external stakeholders in the areas of Air Expeditionary Force (AEF) deployments Exercise Evaluation Team (EET) Disaster Response Force legal and human capital management to resolve issues. Prepares charts graphs oral and written communications using sound analytical methods interpersonal writing and communication principles practices and techniques. (30%)
Initiates plans directs and/or participates in special studies and projects in areas such as; resource utilization personnel management logistical support knowledge management readiness programs etc. Researches reviews and analyzes processes and procedures to determine the overall applicability effectiveness efficiency and productivity of activities and programs; develops final report and briefing makes recommendations that impact high level decision making and increases efficiency. Directs and oversees actions required to implement procedural changes conducts in-process efficiency reviews participates in site visits completes after action reports maintains historical data; ensures documented evidence is provided to support cost savings without compromising required standards of readiness accuracy effectiveness and/or safety. Provides expertise guides team or independently conducts process improvement studies impacting future organizational effectiveness and efficiency in support of all areas of Wing management. Serves as the performance process improvement coordinator develops and executes process improvement studies that require the adaptation of analytical techniques to: (a) identify and resolve complex issues or problems (b) develop new or modified work methods or (c) to make recommendations for improving program effectiveness and organizational productivity. Analyzes current and proposed operating programs to evaluate actual and potential effectiveness in achieving organizational objectives. Develops maintains and monitors integrated reporting systems affecting programs with interrelated functions and operations. Collaborates with inter-disciplinary team internal and external to the State to support effective program evaluation operations and milestones. Responsible to analyze extract summarize and identify significant trends and issues. Forecasts and estimates program requirements; develops and finalizes reports justifications charts graphs statistical and narrative data etc. for presentations and briefings.

Performs other duties as assigned.

The above does not list all duties. The full list of duties can be provided upon request.

Requirements

Conditions of employment

CONDITIONS OF EMPLOYMENT

• Minnesota Air National Guard Membership is required. If you are not sure you are eligible for military membership please contact a Air National Guard recruiter prior to applying for this position. Applicants who are not currently a member of the MN Air National Guard must be eligible for immediate membership and employment in the Air National Guard per the military grade(s) listed in this announcement.
• Selectee will be required to wear the military uniform.
• Males born after 31 December 1959 must be registered for Selective Service.
• May be required to successfully complete a probationary period.
• Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
• Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
• Must be able to obtain and maintain the appropriate security clearance of the position.
• Ability to establish effective professional working relationships with coworkers and customers contributing to a cooperative working environment and successful accomplishment of the mission.

*** Federal employment suitability as determined by a background investigation*** Upon selection individuals will undergo a background check to validate suitability for employment with the federal government as permitted by law regulation Presidential order or other authority. Suitability is dependent upon the particular requirements for security clearance sensitivity level and DOD IT network access . Items checked include but are not limited to all criminal history record information employment history education and fiscal accountability/responsibility.**

MILITARY COMPATIBILITY: Upon selection individuals will undergo a background check to validate suitability for employment with the federal government as permitted by law regulation Presidential order or other authority. Suitability is dependent upon the particular requirements for security clearance sensitivity level and DOD IT network access. Items checked include but are not limited to all criminal history record information employment history education and fiscal accountability/responsibility.

The individual selected must be assigned to a compatible military position and must also maintain satisfactory membership in the Minnesota Air National Guard.

Qualifications

In order to qualify you must meet the experience requirements described below. Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education your transcripts will be required as part of your describing your experience please be clear and specific. We will not make assumptions regarding your experience. Do not copy and paste the duties specialized experience or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position and you may be rendered disqualified.

MILITARY GRADES : O1/2nd Lt - O5/Lt Col.
Your rank must be included in your application.
Failure to obtain a compatible AFSC may result in termination of employment.

GENERAL AND SPECIALIZED EXPERIENCE QUALIFICATIONS REQUIREMENTS :

Description of Work:
Work includes positions in which the employees are responsible for providing or obtaining a variety of management services essential to the direction and operation of an organization. The paramount qualifications required are extensive knowledge and understanding of management principles practices methods and techniques and skill in integrating management services with the general management of an organization.

Minimum Qualification Requirements:
Experience education or training in managing or directing one or more programs including appropriate supporting service organizations. Supervisory managerial professional or technical work experience and/or training which has provided knowledge of management principles practices methods and techniques. Experience using computer and automation systems.

Functional Manager Specialized Experience Requirements:
GS-11 and above - 1-year specialized experience equivalent to at least the next lower grade level. Must have experience education or training using quantitative and qualitative techniques for analyzing and measuring the effectiveness efficiency and productivity of administrative and technical programs. Experience developing the mission and work processes of programs throughout the military organization and multi-level agencies. Experience in analytical and investigative techniques.

Experience requirements: Resume must have complete dates work schedule and/or hours worked per week for both civilian and military employment. (Example: 2 JAN 1980 to 3 MAR 1981; 0800-1630 M-F or JAN 1980 to MAR 1981; 40 hrs/wk) Use of year only and unspecified work schedule will result in disqualification. Each applicant must fully substantiate - in their own words - that they meet 100% of the minimum requirements and specialized experience listed above in detail; otherwise the applicant will be considered unqualified for this position. Do NOT copy and paste from the vacancy announcement or the position description

Education

EDUCATION : NA

You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education you must provide documentation of proof that you meet the Education requirements for this position.

Additional information

REMARKS : No PCS available. The military grade of the supervisor must equal or exceed the grade of personnel supervised. Sensitivity Level 2. Participation in direct deposit is mandatory.

Acceptance of a Technician position may result in the termination of your Selected Reserve bonus.

IMPORTANT NOTES :

• Should a position be announced at less than the authorized grade the selected applicant may be non-competitively promoted when he/she meets all qualifications and is submitted for promotion by the supervisor.
• Employment is contingent upon successful completion of technician pre-employment physical for certain occupational series.
• Males applicants born after 31 December 1959 must be registered with the Selective Service System in compliance with the Defense Authorization Act of 1986 Section 1622 ( is an Excepted Service position that requires active membership in a compatible AFSC in the Minnesota Air National Guard and wear of the military uniform. Acceptance of an Excepted Service position constitutes concurrence with these requirements as a condition of employment. Applicants who are not currently enlisted in the Minnesota Air National Guard must be eligible for immediate enlistment or appointment. For enlistment/appointment criteria consult . Military skill set is determined by AFSC requirements. Upon selection individuals must be assigned to a compatible military AFSC in accordance with statutes and National Guard Bureau regulations and must obtain/maintain all requirements of the AFSC.
  The Minnesota National Guard (MNNG) is an Equal Opportunity Employer. All qualified applicants will receive consideration for the position without discrimination for any non-merit reason(s) such as race color religion sex national origin age disability or genetic information. The MNNG will provide applicants and employees with disabilities the same opportunity for employment as enjoyed by individuals without disabilities. The MNNG will provide qualified employees or applicants with Reasonable Accommodations and Personal Assistance Services in accordance with all applicable Federal regulations. Furthermore pre-selection is not only counter-productive to effective recruitment and placement but also violates Minnesota National Guard Merit Placement principles and will not be tolerated. If you have questions please contact the Equal Employment Manager at .

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

Unclear Seniority