Office Administrator

Office Administrator

Job Category: Office Requisition Number: OFFIC001439

Posted: July 21, 2026

Full-Time

On-site

South Bend, IN 46628, USA

Description

Duties and Responsibilities:

• Apply time management skills and prioritize material accurately and in a timely manner into the ERP system.
• Record shipment data as required and defined in work instructions.
• Receiving material into the ERP system.
• Certification Management- Upload, filing, recertification, etc.
• Generate bar code labels for inventory.
• Make appointments with carriers for incoming material.
• Answer questions from all team members related to receiving material, appointments, etc.
• Sorting and distributing mail.
• Provide support to the invoicing team as needed.
• General clerical needs in the office
• Work with the Inventory Manager, GM and shop to ensure process is consistent and we are keeping to date on material being received in.
• Work with the Inventory Manager and shop team on physical inventory and stock adjustments.
• Back up to processing orders for shipping, inspect material to make sure it matches the work order, schedule outbound material and finalize paperwork for shipping.
• Follow safety procedures and company policies in the office and shop.
• Recommend process improvements to enhance operational efficiency and safety.

Required Education and Experience:

• High School Diploma required

Knowledge, Skills, and Abilities:

• Detail oriented, professional attitude and reliable, maintaining a good attendance record.
• Ability to meet deadlines. Work from written specifications and verbal instructions.
• Excellent oral and written communication skills.
• Excellent organizational and analytical skills with basic math skills.
• Ability to interact with vendors and teammates in a professional manner.
• Proficient with MS Word and Excel.

Working Conditions (Including Physical and Mental Demands):

• Manual dexterity for use of computer, telephone and other office equipment as needed
• Ability to speak, hear and interpret sounds and speech
• Must be able to sit, stand and/or walk for up to 8 hours per day,
• Work environment is consistent with an office setting
• Occasional exposure to loud noises

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.