Paylocity Benefits Administration Implementation Specialist

Job Description

Job Description

HiFyve is hiring a Paylocity Benefits Administration Implementation Specialist for a Manufacturing company!

Compensation: $65-$85/hour (Depending on experience)

Schedule: 6-Month Contract | Days

Location: Remote

Benefits: N/A (Contract Position)

 About the Role

This six-month contract role will lead the implementation of Paylocity's Benefits Administration module while managing the organization's transition to a new benefits broker and multiple benefits vendors. This individual will serve as the primary implementation lead, owning the project from planning through post-go-live stabilization. The ideal candidate has successfully completed Paylocity Benefits Administration implementations, understands benefits carrier integrations and EDI processes, and thrives in a highly hands-on environment with minimal oversight.

Job Responsibilities

• Lead the end-to-end implementation of the Paylocity Benefits Administration module from project kickoff through post-go-live support.
• Develop and manage project plans, implementation timelines, milestones, deliverables, and overall project execution.
• Serve as the primary point of contact for Paylocity implementation consultants, benefits brokers, insurance carriers, and third-party vendors.
• Configure and validate benefit plans, eligibility rules, enrollment workflows, life event processing, and carrier connections within Paylocity.
• Coordinate the transition from the current benefits broker to a new broker while ensuring minimal disruption to employees.
• Manage implementation activities for medical, dental, vision, life insurance, disability, FSA, HSA, 401(k), and other employee benefit programs.
• Lead carrier integrations, EDI implementation, file mapping, testing, validation, and ongoing file management activities.
• Coordinate system testing, user acceptance testing (UAT), issue resolution, and production readiness activities.
• Audit employee eligibility, dependent information, enrollment data, and carrier files to ensure data integrity throughout implementation.
• Identify and resolve data discrepancies, system issues, and implementation risks before go-live.
• Create process maps, workflows, implementation documentation, standard operating procedures, and administration guides.
• Document system configurations, implementation decisions, business requirements, and future-state processes.
• Coordinate implementation activities supporting open enrollment, including timelines, communications, testing, and employee experience validation.
• Partner with vendors and consultants to ensure compliance with ACA, COBRA, HIPAA, ERISA, and applicable benefits regulations.
• Provide regular project status updates, risk assessments, and implementation progress reports to HR leadership.
• Develop knowledge transfer documentation and train internal HR stakeholders on future administration processes.
• Support post-go-live stabilization, issue resolution, and project closeout activities to ensure a successful implementation.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Project Management, or a related field, or equivalent combination of education and experience.
• PMP certification required.
• 5+ years of experience leading benefits administration, HRIS, or benefits implementation projects.
• Demonstrated hands-on experience implementing the Paylocity Benefits Administration module, including system configuration, testing, carrier connectivity, and go-live support.
• Experience serving as the primary implementation lead responsible for executing—not simply overseeing—a benefits administration implementation.
• Experience managing benefits broker transitions and coordinating multiple vendor implementations.
• Strong experience with carrier integrations, EDI implementation, file mapping, testing, validation, and file management.
• Experience supporting open enrollment implementations and benefits system deployments.
• Strong knowledge of employee benefits administration, eligibility rules, enrollment processes, and carrier connections.
• Knowledge of ACA, COBRA, HIPAA, ERISA, and employee benefits compliance requirements.
• Experience creating process documentation, SOPs, workflows, and implementation guides.
• Strong project management, organizational, communication, and stakeholder management skills.
• Proficiency with Microsoft Excel, Word, PowerPoint, Microsoft Project, or similar project management software.
• Ability to independently manage complex implementation projects from planning through successful completion with minimal supervision.