Senior Facilities Administrator

Senior Facilities Administrator

Research Innovations, Inc. (RII) is breaking through the big, slow, status quo with transformative technology that fundamentally changes and improves the world. We develop cutting-edge software for all levels of the government and military. Using agile development practices and user-centered design, we create innovative software solutions for complex real-world problems.

We are looking for an innovative Senior Facilities Administrator to join our Facilities team. In this role, you will oversee the daily operations of multiple office locations, ensuring our workplaces are safe, efficient, and ready to support our employees, customers, and mission. You'll serve as the primary point of contact for facilities operations, vendor coordination, workplace services, and office administration while driving improvements that help our teams Get s#!t done.

This position is based primarily in Melbourne, FL, with regular travel to St. Petersburg, FL and occasional travel to our San Antonio, TX and Alexandria, VA offices.

What You Will Be Doing

• Serve as the primary facilities administrator for multiple office locations, ensuring offices remain safe, functional, and well-maintained.
• Coordinate day-to-day facilities operations, including maintenance requests, repairs, preventive maintenance, building services, and vendor activities.
• Build and maintain strong working relationships with landlords, property managers, contractors, and service providers to ensure timely, cost-effective delivery of facility services.
• Evaluate vendor proposals, compare quotes, coordinate service agreements, and monitor vendor performance.
• Manage office supplies, breakroom services, shipping and receiving, furniture, equipment, and workplace inventory across multiple locations.
• Support office space planning, employee seating, office moves, onboarding, offboarding, and workplace logistics.
• Partner with Security, IT, Finance, Human Resources, Contracts, and Business Leaders to ensure facilities effectively support business and customer requirements.
• Maintain accurate property records, coordinate equipment inventories, and ensure proper asset disposition in accordance with company policies.
• Assist with facilities budgets by tracking expenditures, processing invoices, and identifying opportunities for cost savings and operational efficiencies.
• Coordinate employee engagement activities, customer visits, executive meetings, and office events that foster a positive workplace culture.
• Recommend and implement process improvements that enhance workplace operations and improve the employee experience.
• Serve as the on-site facilities representative, responding to facility issues and coordinating resolution with internal and external partners.
• Travel approximately 10% to support multiple office locations.

What You Have Done

• 5+ years of facilities administration, workplace operations, office operations, or corporate services experience supporting multi-site office environments.
• Experience coordinating facilities operations for offices of approximately 50+ employees and/or facilities exceeding 10,000 square feet.
• Proven experience managing multiple priorities while supporting diverse internal stakeholders in a fast-paced environment.
• Demonstrated success coordinating vendors, property management, maintenance providers, and workplace service contracts.
• Strong organizational, communication, customer service, and problem-solving skills with exceptional attention to detail.
• Experience supporting office moves, workplace logistics, onboarding, and facility coordination activities.
• Proficiency with Google Workspace, Slack, and modern workplace productivity tools.
• Ability to work independently while collaborating effectively across cross-functional teams.
• A proactive, service-oriented mindset with a passion for creating exceptional employee and customer experiences.
• Ability to lift up to 75 pounds.
• Experience supporting secure government facilities or classified office environments.
• Experience coordinating office renovations, facility build-outs, or workplace improvement projects.
• Experience managing facilities budgets, purchase orders, invoices, and vendor contracts.
• Familiarity with workplace safety programs, emergency preparedness, and business continuity planning.
• Experience supporting geographically dispersed office locations.
• Experience implementing workplace process improvements or facilities management systems.
• Facilities Management Professional (FMP), Certified Facility Manager (CFM), or similar facilities certification.
• Experience in a government contracting or technology organization.

At RII, we believe that diversity in our workforce is critical to our success. We strive to hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes us stronger. We work to help your intellectual passions and creativity thrive. It's one of our core values: Let your geek flag fly.

We also offer all employees comprehensive benefits including: flexible work schedules, health insurance coverage, paid time off, 401k with a company match, paid parental leave, access to wellness programs and much more. You get this all from day one, and all paid for by RII.

It's all part of another of our core values: Stay human. It's why our comfortable and colorful offices such as our headquarters, include a community game room, pantry, massage chair, and an escape room, among other amenities. It's why we have community ambassadors and regular community events.

Research Innovations Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.