Tribal Operations Coordinator

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Job Title:

Tribal Operations Coordinator

Department:

Administrative Department

Work Location(s)

Kletsel Dehe Wintun Nation Tribal Offices in Williams CA, 95987 / Designated Event Locations

Reports To:

Tribal Administrator

Non-Exempt

Starting Salary (Hourly)

$52k FTE + Benefits - Health & Vision Insurance

POSITION SUMMARY:

The Tribal Operations Coordinator will maintain tribal governmental records and assist in overall administrative duties and tribal operations coordination for the Nation. This position shall be responsible for assisting with Tribal Services, Tribal Council Minutes, Documents, Resolutions, Ordinances, and Tribal Publications, and video conferencing management & facilitation. Maintaining, filing, and organizing tribal governmental records

DUTIES AND RESPONSIBILITIES:

Include but not limited to the following:

• Ability to perform highly responsible and complex administrative support to the Tribal Administrator and Tribal Council.
• Publishing of a monthly newsletter and annual report to the membership. Assists with preparation of all monthly Administration Reports and Tribal Council meeting packets.
• Process program assistance requests submitted by Tribal Citizens in a timely manner.
• Maintains, organizes, and periodically updates electronic and postal distribution lists of Tribal Chair's and Tribal Council's contacts with other Tribal government, Federal, State, and Municipal agencies.
• Coordinates all meetings for Tribal Chair and Tribal Council meetings including receiving and conferring with official visitors and public agencies wishing to conduct business with the Tribe.
• Schedules meetings, coordinates logistics for events such as, but not limited to, Council meetings, General Council's annual meeting, special events sponsored by Council, all public hearings and Council retreats.
• Make all preparations for the General Council annual meeting to be held on the 1st Sunday in November, and at other time periods set by the Tribal Council for regular General Council meetings throughout the calendar year. Gathers all PowerPoint presentations and handouts from entities that will be presenting at the meeting, coordinates with fiscal and administrative staff to ensure that all tables and chairs, TV monitors, food and refreshments are ordered and set up. Recruit volunteers to ensure that sign-in tables are covered, voting officials are available, computer and technical needs are addressed.
• Accurately records minutes of all Tribal Council meetings, public hearings, and other meetings as requested by Council. Publishes agendas and minutes to the online Public Files folder for historical preservation.
• Prepare agendas, meeting summaries and all related materials and maintain computer and paper files.
• Coordinates meetings and or events including logistics, food, and materials.
• Assist in the establishment and maintenance of an operational budget for Tribal Council.
• Prepares and processes ordinances and resolutions duly approved.
• Serves as custodian of official Tribal records: This includes all meeting minutes, resolutions, ordinances, codes, and future laws.
• Maintains, updates and places content on the Website that pertains to all Tribal Council meetings, annual General Council meeting, and public hearings. This position is also responsible for accuracy and quality assurance of information.
• Organizes and updates a variety of detailed records or materials. Works with electronic records and data files, including file transfer to and from internet/intranet sources, email, SharePoint, and Tribal Website.
• Maintains a high level of professional integrity and confidentiality.
• Perform other related duties as assigned by the Tribal Administrator.
• Assist other departments as authorized.

SUPERVISION RECEIVED OR EXERCISED:

This position is directly supervised by the Kletsel Dehe Wintun Nation's Tribal Administrator.

This position is not a supervisory position and is subject to the chain of supervision as defined in the most recently approved organizational chart of the Nation.

QUALIFICATIONS:

1. High School Diploma or GED Equivalent.

2. Two years post-secondary education or five years advanced secretarial experience or related training.

3. Word processing methods, techniques, and programs including spreadsheet and database applications.

4. Computer applications: Microsoft Office Word, Excel, Publisher, Access, PowerPoint

5. Ability to operate office equipment.

6. Minimum typing speeds of 55 wpm, certificate required at time of application.

7. Strong organizational skills.

8. Use correct English grammar.

9. Ability to work independently.

10. Ability to multi-task.

11. Attend trainings, seminars or meetings as required.

12. Possession of or ability to obtain certification as a Notary Public.

13. Ability to maintain Confidentiality.

14. Ability to work flexible hours.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to walk, stand, and use hands, to handle, or feel. The employee is occasionally required to sit, reach with hands and

arms climb or balance, stoop, kneel, crouch, or crawl, talk and hear. The employee must occasionally lift and/or move up to 50 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office work involves maintaining and updating records, files, database information, research, and report writing, and other pertinent assigned tasks.

HIRING PREFERENCE:

Qualified Native Americans will be given preference in employment as required by the Indian Self-Determination and Education Assistance Act (93-638) and other applicable tribal laws. The Kletsel Dehe Wintun Nation is an equal opportunity employer.

APPLICATION PROCESS:

Scan your completed application packet including employment application and resume Attention: View email address on us.fitly.work

Or Mail to:

P.O. Box 1630

Williams CA, 95987

KDWN Employment Application

Website:

Kletsel Dehe Wintun Nation

570 6thSt. Williams CA, 95987

Website:

Ph: View phone number on us.fitly.work

Fx: View phone number on us.fitly.work

Job Type: Full-time

Pay: $52,000.00 - $55,000.00 per year

Benefits:

• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person