Legal Secretary Receptionist

Job Description

Job Description

The Legal Secretary Receptionist plays a vital role within the legal team by managing front-desk operations and supporting day-to-day office functions. This position demands excellent communication skills, especially with Spanish-speaking clients, and proficiency in handling scheduling, documentation, and client interactions. The role requires a reliable presence in the office to ensure seamless management of administrative tasks and support of legal operations.

Responsibilities

• Manage reception duties including greeting clients and handling multi-line phone systems
• Prepare legal documents and ensure filing accuracy
• Coordinate and schedule appointments and meetings
• Communicate effectively with clients, including Spanish-speaking individuals
• Maintain and organize client files and legal documentation
• Enter data into legal software and general office systems
• Provide general administrative support to the legal team

Required Qualifications

• Experience performing reception duties
• Proficient in calendar management and appointment coordination
• Familiarity with multi-line phone systems
• Strong skills in Microsoft Office applications
• Excellent customer service abilities
• Ability to communicate professionally with Spanish-speaking clients

Preferred Qualifications

• Entry-level experience in legal support or related environment
• Associate degree in Legal Studies or a related field