Executive & Personal Assistant to Owner

Position Summary The Executive & Personal Assistant provides confidential, high-level support to the Owner so the Owner can focus on leadership and strategic priorities. This role moves between business and personal responsibilities throughout the day and requires sound judgment, strong follow-through, and absolute discretion.

Key Responsibilities - Business Support

• Manage the Owner's business calendar, meetings, and priorities across related company entities
• Screen and triage email and phone calls; draft correspondence and track follow-ups
• Prepare documents, reports, and meeting materials
• Coordinate with staff, clients, and outside vendors
• Track deadlines, renewals, and action items to completion
• Maintain organized, secure business files and records

Key Responsibilities - Personal Support

• Manage the Owner's personal calendar, appointments, and family scheduling
• Coordinate household vendors, repairs, and deliveries
• Handle personal bill tracking, errands, shopping, and gift purchasing
• Plan travel, reservations, and itineraries
• Assist with special projects and major personal logistics as needed

Qualifications:

• 3–5+ years of experience supporting an executive or business owner
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, Teams)
• Exceptional discretion when handling confidential business and personal information
• Strong organization, prioritization, and written communication skills
• Ability to shift quickly between business and personal priorities
• Valid driver's license, reliable vehicle, and clean driving record
• Insurance or accounting office experience preferred

Conditions of Employment

• Signed confidentiality / non-disclosure agreement
• Successful background check and motor vehicle record check

Compensation: $28-$30 P/hour, based on experience