Accounts Payable Analyst

Senior Accounts Payable Analyst

The Senior Accounts Payable Analyst plays a critical role in supporting the financial operations of our luxury retail organization. This position is responsible for ensuring the accurate and timely processing of vendor invoices, maintaining strong relationships with internal partners and external suppliers, and upholding the integrity of our financial data. Operating within a fast-paced, detail-oriented environment, the Senior Accounts Payable Analyst ensures that all payables activity aligns with company policies, financial controls, and the elevated standards expected within the luxury retail industry.

This role requires a high level of accuracy, strong analytical skills, and the ability to collaborate effectively with cross-functional teams such as Procurement, Receiving, Retail Operations, and Finance. The ideal candidate is proactive, organized, and committed to delivering exceptional service while supporting the seamless flow of goods and services essential to our retail business.

This role is based out of our Long Island City, NY office location.

Job Responsibilities:

Process vendor invoices in ExFlow and D365 in an accurate and timely manner while ensuring adherence to internal controls and company policies.

Perform 3-way matching for stock invoices, ensuring alignment between: Purchase Order, Goods Receipt, Supplier Invoice.

Perform 2-way matching for indirect invoices, ensuring alignment between: Purchase Order, Supplier Invoice.

Proactively investigate and resolve invoice exceptions, mismatches, and blocked invoices in ExFlow, identifying root causes and driving process improvements.

Route invoices for approval according to company workflow and authorization rules.

Partner and follow up with internal stakeholders such as Procurement, Receiving, and budget owners to resolve discrepancies.

Independently reconcile the ledger at month end for AP subledgers and accrual accounts.

Perform monthly vendor statement reconciliations to ensure accurate accounts payable records.

Maintain vendor master data information to ensure data integrity and compliance.

Collect and manage vendor W-9 documentation to ensure compliance.

Administer the annual 1099 reporting process and file all applicable tax forms in a timely manner.

Resolve vendor account and payment-related issues in partnership with internal stakeholders.

Qualifications:

• Bachelor degree in accounting or finance required
• 5+ years of Accounts Payable experience, preferably in retail environment
• Strong understanding of 2-way and 3-way matching, invoice workflows, and AP controls.
• Hands-on experience with ERP systems (D365 preferred) and AP automation tools (ExFlow or similar).
• Demonstrated ability to reconcile AP subledgers, research variances, and support month-end close.
• Strong analytical and problem-solving skills with the ability to investigate discrepancies independently
• Excellent communication skills with the ability to partner effectively with cross functional departments and vendors.
• High level of accuracy, attention to detail, and organizational skills in a fast-paced environment
• Ability to manage competing priorities and meet deadlines while maintaining accuracy.
• Proficiency in Microsoft Excel (VLOOKUP, pivot tables, data validation).

Compensation Range: $75K - $85K

We are an Equal Opportunity Employer. All persons shall have the opportunity to be considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, sex, gender, veteran status, genetic information or any other characteristic protected by applicable federal, state or local laws.