Warehouse, Print Shop

WAREHOUSE - PRINT SHOP OPERATOR

Purpose Statement


The job of Warehouse - Print Shop Operator is done for the purpose/s of Fulfilling needs of district employees regarding ordered print materials; providing support to copying and duplicating services, with specific responsibilities for completing reproduction requests; creating production schedules; trouble shooting production issues; monitoring and evaluating quality of printed materials; preparing paper stock; and finishing jobs by binding, stapling, wrapping, folding, packaging orders.

Essential Functions

• Assesses inventory of paper and bindery supplies (e.g. monitoring inventory levels and supplies according to scheduled production, etc.) for the purpose of ensuring adequate quantities of required materials are readily available for timely completion of orders.
• Assists district employees with the design and production requirements for duplicating jobs (e.g. recommend paper, review layout, evaluate costs, etc.) for the purpose of implementing the duplication of materials in accordance with defined specifications and completion dates.
• Attends meetings (e.g. receiving information on additional copy requests, and providing suggestions, etc.) for the purpose of ensuring accurate communication for printing and copying scheduled materials.
• Duplicates documents (e.g. announcements, forms, letterhead, fliers, pamphlets, etc.) for the purpose of providing materials needed by school personnel for instruction, conferences, special events and meetings.
• Ensures environmental conditions in Copy Room (e.g. cleaning vents, eliminating paper dust, maintaining necessary temperature for copy equipment, etc.) for the purpose of ensuring safety and operation of copy room.
• Inspects copied jobs for the purpose of ensuring requested specifications, quality standards, and quantity requirements of orders are met.
• Maintains inventory and orders supplies and materials from internal and external sources for the purpose of ensuring adequate quantities and availability of supplies as needed.
• Maintains manual and electronic documents, files and records (e.g. job orders, originals, inventory of handbooks, cost analyses, printing requisitions, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
• Performs minor repairs and routine maintenance of copying and duplicating equipment (e.g. multifunction copiers, scanners, binders, etc.) for the purpose of maintaining machines and equipment in good working condition.
• Prepares completed jobs for delivery (e.g. collating, binding, packaging, etc.) for the purpose of implementing all scheduled printing and copying requests.
• Responds to district employees with the design and production requirements for duplicating jobs (e.g. paper recommendations, review of layout, evaluation of costs, etc.) for the purpose of duplicating materials in accordance with defined order specifications.
• Responds to inquiries regarding printing specifications and status of orders for the purpose of providing information and/or direction to requesting parties.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of District printing processes.

Knowledge, Skills and Abilities


KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: operation of bindery and technology equipment; safety practices and procedures; district protocols and regulations, business telephone etiquette; grammar, spelling and punctuation; office practices; codes/laws/rules/regulations/policies; record keeping and record retention practices; school safety and security practices; knowledge of District printing processes and regulations; understand complex.

SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating equipment used in binding; assessing repair needs; providing equipment repair; analyzing data; classifying data and/or information; providing customer service; preparing and maintaining accurate records; screening telephone calls; using pertinent software applications; collaborating with others.

ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and consider a variety of factors when using equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize a variety of job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is moderate to significant.working as part of a team and individually; meeting deadlines and schedules; assessing District copying needs; communicating with staff and vendors; assessing equipment issues, providing accurate overview and assessment of finished product to meet order specifications, adapting to changing work priorities; dealing with frequent interruptions; organizing tasks; lifting and moving heavy inventory and orders; working with all district wide sites; and working extended hours at times.

Responsibility


Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.

Work Environment


The usual and customary methods of performing the job's functions require the following physical demands: significant lifting, carrying, pushing, and/or pulling, some climbing and balancing, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 10% sitting, 40% walking,


50% standing. The job is performed under minimal temperature variations and in a generally hazard free environment.

Experience: Job related experience is desired.


Education: High School diploma or equivalent.

Clearances


Criminal Background Clearance


FLSA Status


Non Exempt