RECORDS TECHNICIAN

RECORDS TECHNICIAN - 64029223

The State Personnel System is an E-Verify employer. Requisition No: 885181 Agency: Department of Health Working Title: RECORDS TECHNICIAN - 64029223 Pay Plan: Career Service Position Number: 64029223 Salary: $38,503.66 Annually Posting Closing Date: 10/19/2026

Your Specific Responsibilities: This is a technical position that involves medical records management, exercising independent judgment and initiative in the application of departmental operations. Incumbent is required to prioritize work on a daily basis and must meet time sensitive deadlines. Job responsibilities include:

• Interpreting and applying federal and state laws pertaining to Release of Protected Health Information.
• Responding to Release of Information requests, including legal, subpoenas, disability determination and all client requests both incoming and outgoing within an established 7-10-day response time.
• Answering telephone inquiries related to Release of Information and Medical Records in general and provides responses to internal and external clients, while providing excellent customer service.
• Works with local legal counsel to ensure an accurate and timely response to legal requests for medical records.
• Utilizes databases to track release of information transactions.
• When necessary, serves as a witness in court proceedings as a Designated Medical Records Custodian.
• Provides Release of Information Training to new staff.
• Sorts and distributes all Medical Records mail.
• Receives, opens, sorts, date stamps and checks documents for accuracy prior to scanning and identifies poor originals/errors and acts within scope of responsibility or brings to the attention of the supervisor if needed.
• Scans and imports documents to the electronic health record according to established naming conventions.
• Monitors own work to ensure that documents have been accurately scanned and imported.
• Documents in HMS Progress Notes as needed to identify record errors/deletions to imported documents.
• Also uses HMS Progress Notes to send documents for review to the appropriate provider.
• Monitors fax machines to ensure that all faxes are received/sent promptly.
• Serves as a back-up to the admitting/registration team

Required Knowledge, Skills, and Abilities: Ability to plan, organize and coordinate work assignments Ability to establish and maintain working relationship with others Skill in use of personal computer Ability to communicate effectively, verbally and in writing Ability to prepare accurate reports and correspondence Ability to prioritize work Ability to use scanning equipment proficiently. Ability to self-monitor work for accuracy and maximum productivity. Knowledge of medical record databases. Knowledge of medical terminology.

Required Qualifications: Minimum At least 6 months experience processing requests for copies of patient medical records At least 6 months experience working with electronic medical records At least 2 years' experience working with computers At least one year experience using office equipment such as copy and fax machines At least one year experience working in a customer service position Preferred Experience working with medical insurance At least 6 months experience working in a medical or dental office setting Bilingual in English and Spanish

Where You Will Work: St. Petersburg Health Department: 205 Dr MLK Jr St N, St. Petersburg FL 33701

The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click ); Flexible Spending Accounts; Tuition waivers; And more! For a more complete list of benefits, visit