Art Department Manager

Job Posting The selected candidate has the option to work a hybrid work schedule. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement. More details will be discussed if selected for an interview. Job Summary The Department Manager is responsible for the management and supervision of the administrative operations of the Art Department, under the direction of the department chair. Administrative services include budget and financial management, curriculum planning and management, facilities, space coordination, staff and academic human resources, graduate and undergraduate programs, and student services. The Department Manager recruits and supervises support, professional, and technical staff. Appointment Information Budgeted Salary: $107,000-$117,000/annually. Salary commensurate with skills, qualifications and experience. Benefits Level Eligibility: Full benefits Employee Classification: Career appointment Union Representation: Non-Represented Job End Date: None Work Location: UC Santa Cruz Main Campus & Partial Remote/Hybrid Travel: Never or Rarely Job Code Classification: ADMIN SUPV 2 (007375) (Grade 23) Schedule Information Full-time, Fixed. Percentage of Time: 100%, 40 Hours per Week. Days of the Week: Mon-Fri. Shift Includes: Day. Job Duties 60% - Administrative Operations Management. Manages, plans, and administers a full range of administrative operations to support the Art Department, including budget and fiscal activities, staff and academic personnel recruitment and supervision, space and facilities coordination, and program curricular planning and implementation. Participates in the creation, maintenance and reporting of operational and budget processes listed above. Provides advice and support to the chair in planning and development for these operational areas. Represents the department on business issues to the institution's community and serves on committees. May manage systems and procedures to protect department assets. 25% - Supervision. Recommends hiring of new employees, transfers, promotions, salary actions, terminations, performance management and budget recommendations. Selects, develops, and evaluates personnel to ensure the effective and efficient operation of the function. Manages activities of administrative and technical staff, including the facilities and operations manager, sets priorities and deadlines for staff activities, establishes internal procedures for operations and effective utilization of resources. 15% - Instruction Facilitation. Facilitates delivery of instruction for the department, in coordination with the chair, undergraduate advisor, graduate advisor, department assistant, and operations staff; analyzes resource implications and establishes funding priorities based on analysis of data. Serves as contact for department in curricular matters, ensures curricular coordination between various departments and programs and assists in resolving issues and conflicts. Monitors enrollment levels and recommends changes in course offerings, instructor assignments and resource needs. Responsible for general oversight of the hiring of TAs and readers for each quarter. Handles direct assignment of TAs for Summer Session. Oversees the development and implementation of undergraduate program policies, including admissions. Required Qualifications Bachelor's degree in related area and/or equivalent experience/training. Solid knowledge of budget, account and fund management, financial analysis, reporting techniques, accounting, and payroll. Solid knowledge of risk management planning. Solid knowledge of common computer application programs. Solid interpersonal skills including active listening, persuasiveness, advising, and counseling to effectively motivate others. Ability to think critically to quickly evaluate complex issues and identify resolutions. Solid verbal communication skills. Solid written communication skills. Solid customer service skills. Solid organizational skills to effectively manage multiple priorities. Solid knowledge of human resources and personnel management within labor contract(s) and personnel policy. Demonstrated skills in employee supervision and HR administration. Demonstrated commitment to creating an inclusive community that fosters access, openness, and productive engagement for all. Preferred Qualifications Knowledge of UC and/or UCSC processes, protocols, and procedures and organization-specific computer application programs. Special Conditions of Employment Selected candidate will be required to pass a pre-employment criminal history background check. Selected candidate must pass the employment misconduct disclosure process. Ability to work long periods of time at a computer with or without accommodation. Ability to maintain appearance and conduct suitable for working in a professional setting. Selected candidate will be required to complete training within established time frames as directed including UC compliance training. The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program. Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here. Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work‑related information obtained from any source on any work‑related matter is a violation of these expectations. Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct: UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace Safety Statement All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries. Notice of Availability In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act), the Annual Security and Fire Safety Report (ASFSR) is available at: This report is published by October1st of each year and includes current institutional policies and procedures concerning campus safety and security; fire safety and evacuation policies; sexual misconduct and relationship violence reporting and response protocols; and crime and fire statistics for the three previous calendar years. A paper copy of the ASFSR is available upon request by contacting the UCSC Police Department at 114 Carriage House Rd., Santa Cruz, CA95064, or by calling831‑459‑2231Ext.1. EEO/AA The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. #J-18808-Ljbffr