Office Administrator

Job Description

Job Description

Office AdministratorAlair Homes MariettaMarietta, GA | Full-TimeAt Alair Homes Marietta, we believe exceptional client experiences start with exceptional systems, communication, and organization. We are seeking an Office Administrator who will become the operational backbone of our team by managing financial administration, supporting HR processes, coordinating lead intake, and helping keep our growing business running smoothly.This is an opportunity for an organized, proactive professional who enjoys creating structure, solving problems, and supporting a high-performing team. You'll work closely with company leadership and play a key role in helping the business scale while maintaining the high standards Alair is known for.If you are someone who takes ownership, follows through on commitments, and enjoys bringing order to fast-moving environments, we'd love to hear from you.What You'll DoFinancial AdministrationManage accounts payable and accounts receivable processesMaintain accurate financial records and administrative documentationUtilize Excel and the Alair operating system for tracking and reportingCoordinate with Alair Home Office and financial partners regarding reports, system questions, and financial administration needsAssist with routine financial organization and recordkeepingHuman Resources & Compliance SupportCoordinate employee benefits administration, including annual renewals and updatesTrack and maintain contractor licenses, certifications, and renewal deadlinesMaintain current subcontractor Certificates of Insurance (COIs), W-9 forms, and Subcontractor Agreements, ensuring all documentation remains accurate, complete, and up to dateManage onboarding and offboarding documentation and processesSupport employee records management and HR administrationHelp improve and organize HR systems, procedures, and documentationLead Management & Business SupportRespond to incoming inquiries from prospective clientsConduct lead intake and maintain lead tracking systemsSupport follow-up activities to ensure a positive client experienceAssist with marketing and business development coordination as neededHelp maintain visibility into pipeline activity and lead statusOffice Operations & Team CoordinationOrganize priorities, deadlines, and follow-up activities across the businessCoordinate communication between team members, trade partners, and Home OfficeSupport meetings through preparation, documentation, and follow-upFacilitate team meetings when neededHelp create structure and accountability within day-to-day operationsWhat We're Looking ForRequired Qualifications3+ years of experience in office administration, business administration, operations coordination, finance administration, HR administration, or a similar roleStrong organizational and time management skillsExperience managing multiple priorities and deadlines simultaneouslyProficiency with Microsoft Excel and general business softwareExcellent written and verbal communication skillsHigh attention to detail and follow-throughPreferred QualificationsExperience in residential construction, remodeling, home building, professional services, or a related industryExperience with accounts payable and accounts receivable administrationExposure to HR administration, employee benefits, or compliance trackingExperience maintaining subcontractor compliance documentation, including COIs, W-9s, and subcontractor agreementsBusiness Administration, Finance, Accounting, Human Resources, or related educationExperience supporting small business operations or leadership teamsWhat Winning Looks Like in This RoleFinancial processes are organized, accurate, and consistently up to dateLeads are responded to promptly and tracked effectively, creating a strong first impression for prospective clientsHR and compliance items are proactively managed with no missed deadlines or gapsThe team operates more efficiently because priorities, communication, and follow-ups are clearly organizedLeadership can rely on you to keep operations running smoothly without constant oversightSystems and processes improve over time as you identify opportunities and implement better ways of workingYou become a trusted, go-to resource who helps the entire team stay aligned and productiveWhat We OfferSalary: $60,000 - $65,000 based on experiencePaid time off and paid holidaysOpportunity to grow within a respected luxury construction brandCollaborative, values-driven work environmentExposure to high-end residential construction projects and leadershipHow to ApplyIf you are a detail-oriented professional who enjoys supporting leadership and creating organized, efficient office systems, we'd love to hear from you.Please submit your resume and a brief cover letter explaining your interest in the role and relevant experience.Alair Homes Marietta is an equal opportunity employer. We value diversity and are committed to creating an inclusive and respectful workplace for all team members.