Registrar

REGISTRAR

About the Institution

Our client has been providing hands-on, career-focused education for more than 160 years, preparing students for in-demand careers through practical training and personalized support. They foster a dynamic learning environment where motivated students are guided by experienced faculty and a supportive administrative team dedicated to their success.

Position Overview

We are looking for a highly organized and detail-oriented Registrar to join a dynamic campus team. The Registrar plays a crucial role in supporting the academic operations of the campus by managing student records, ensuring compliance with academic policies, and assisting with documentation related to academic achievement.  

This position is full-time and onsite. You must be able to commute to Rockford, Illinois.

Key Responsibilities

• Maintain and manage student files in accordance with company policies, including processing new enrollments and handling student requests

• Verify and approve enrollment documentation such as agreements, graduation proof, background checks, and programmatic tests

• Assist in ensuring the collection and accurate record-keeping of all required documentation

• Process education verifications, student demographic updates, and information releases

• Handle official transcript requests promptly and accurately

• Assist in the registration process and manage scheduling changes due to course failures or other adjustments

• Input term schedules into the student management system (CampusVue)

• Provide students with documentation verifying their academic status

• Process withdrawals, both involuntary and voluntary, ensuring timely and accurate completion

• Manage incoming registrar-related mail

• Process various status changes (e.g., future start, re-enter, drop, leave of absence, graduation, etc.)

• Enter and maintain data for Advanced Academic Standing Evaluation forms for transfer credits

• Regularly report on enrollment statuses, cancellations, attendance issues, and student status changes to academic leadership

• Track and report on externship attendance and progress for applicable programs

• Approve POG (Program Outcome Goal) submissions and process related reports

• Run daily reports related to course requirements, status changes, attendance, and student progress

• Perform other duties as assigned to ensure smooth campus operations

Requirements

Qualifications & Skills

• Associate’s degree preferred; High School Diploma/GED required, or equivalent combination of education and relevant work experience

• Three years of work experience in student services within a college setting, preferably in enrollment-related services, admissions, registration, or records

• Strong ability to work in a fast-paced environment while maintaining high levels of accuracy

• Highly detail-oriented with the ability to work independently and stay task-focused

• Proficient with Microsoft Office Suite (Word, Excel), database software, Google Docs, and internet.

• Previous experience with CampusVue is a plus

• Must be punctual, responsible, organized, ethical, and a team player

• Excellent multi-tasking and communication skills (written and verbal) required

• Strong organizational skills and attention to detail

• Must maintain professionalism and confidentiality of employee information and campus records

• Must be flexible to work earlier or later shifts or weekends as needed

Benefits

Compensation & Benefits

Salary: $40,000 – $45,000 per year

Our client offers a competitive benefits package, including:

• Medical, Dental, and Vision Insurance

• Paid Vacation, Sick, and Personal Time

• Birthday Day Off

•401(k) Plan with Company Match

• Employee Assistance Program

• Professional Development Assistance for Internal Academic Programs

Our client is an Equal Opportunity Employer (EOE/M/F/D/V/SO).

If you are ready to take on a challenging and rewarding role in an academic environment, we encourage you to apply. Join the team and make a direct impact on student success and campus operations.