Fleet Manager

Job Description

Job Description

About the Position

We are seeking a dependable, hands-on Fleet Manager to oversee the daily readiness, maintenance, and safe operation of our company’s trucks, trailers, and equipment. Our fleet includes mowers, skid steers, and other equipment used by field crews.

The Fleet Manager works closely with operations managers, field supervisors, crew leaders, mechanics, and vendors to ensure vehicles and equipment are properly maintained and available when needed. The ideal candidate has strong mechanical knowledge, excellent organizational skills, and the ability to respond quickly to breakdowns while planning ahead to prevent unnecessary downtime.

Responsibilities

Vehicle and Equipment Maintenance

• Inspect or coordinate inspections of trucks, trailers, and equipment to ensure safe working condition and readiness before crews depart.

• Develop and maintain preventive maintenance schedules based on manufacturer recommendations, mileage, operating hours, and equipment condition.

• Schedule maintenance and repairs with internal mechanics or outside vendors.

• Troubleshoot basic mechanical issues and coordinate timely repairs, roadside assistance, or replacement equipment.

• Review repair estimates, monitor service quality, and track recurring mechanical problems.

• Maintain accurate service records, warranty information, and inspection schedules.

• Remove unsafe vehicles or equipment from service and confirm repairs are completed before returning them to use.

Fleet Safety and Compliance

• Maintain current vehicle registrations, required inspections, and insurance documentation.

• Support compliance with applicable DOT, OSHA, state, and local requirements relevant to fleet operations.

• Monitor pre-use inspections, defect reporting, trailer connections, and proper load securement.

• Conduct yard and field spot checks to identify safety concerns and follow up on corrective actions.

• Coordinate with appropriate company personnel to verify drivers have the licenses and qualifications required for assigned vehicles.

• Document and assist with investigating accidents, equipment damage, and safety violations.

• Provide or coordinate coaching on safe driving practices and proper equipment handling.

Crew Support and Daily Logistics

• Assign trucks, trailers, and equipment to crews based on daily schedules and job requirements.

• Confirm fleet availability and communicate maintenance needs or assignment changes to supervisors.

• Respond promptly to field calls regarding breakdowns or equipment concerns.

• Coordinate backup equipment, rentals, transfers, or deliveries to keep projects moving.

• Maintain an organized yard with designated areas for available equipment and equipment awaiting repair.

• Work with operations leadership to anticipate upcoming fleet needs and recommend replacements or additional equipment.

Fuel, Costs, and Recordkeeping

• Monitor fuel purchasing, fuel card activity, mileage, and equipment operating hours.

• Track fuel consumption, maintenance expenses, and repair costs to identify opportunities for improvement.

• Review vendor invoices for accuracy and manage expenses within approved spending limits.

• Recommend practices that reduce unnecessary idling, equipment wear, and avoidable repairs.

• Maintain an accurate inventory of vehicles, trailers, and equipment.

• Use fleet management software or established tracking tools to keep records current.

• Prepare weekly reports covering fleet availability, breakdowns, upcoming maintenance, repair costs, and unresolved concerns.

Qualifications

Required

• Three to five years of experience in fleet, equipment, or maintenance management.

• Working knowledge of trucks, trailers, and equipment such as commercial mowers, skid steers, and small powered equipment.

• Strong mechanical aptitude and ability to troubleshoot basic vehicle and equipment issues.

• Familiarity with preventive maintenance, vehicle inspections, trailer safety, and load securement.

• Working knowledge of vehicle and transportation requirements applicable to the fleet.

• Strong organizational skills and attention to detail.

• Ability to prioritize daily operational needs while planning maintenance and repairs.

• Clear communication skills and the ability to work effectively with supervisors, mechanics, vendors, and field crews.

• Basic computer skills and ability to maintain accurate maintenance and operating records.

• Valid driver’s license and ability to meet company driving requirements.

Preferred

• Experience in landscaping, construction, or a related field.

• Experience managing maintenance vendors, reviewing repair estimates, and monitoring fleet expenses.

• Familiarity with fleet management software, GPS tracking, or telematics.

• Commercial driver’s license; required if assigned driving duties involve vehicles that require one.

Equal Opportunity Employer

Complete Landsculpture is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by applicable law. Reasonable accommodations are available upon request during the application and hiring process.