Virtual Assistant & Communications Coordinator

Job Description

Job Description

Position Summary

We are seeking a highly organized, detail-oriented, and self-motivated Part-Time Virtual Assistant to provide administrative, communications, and event management support for multiple nonprofit associations and clients. This position is ideal for someone who thrives in a fast-paced environment, enjoys juggling a variety of projects, and can work independently while maintaining a high level of professionalism.

The Virtual Assistant will play a key role in supporting organizational communications, preparing newsletters and marketing materials, managing administrative tasks, coordinating events, and ensuring day-to-day operations run smoothly.

Primary Responsibilities

Communications & Marketing

• Create and schedule social media content across multiple platforms (Facebook and Instagram)
• Design graphics and promotional materials using Canva
• Prepare and distribute electronic newsletters using platforms such as Mailchimp or Constant Contact
• Assist with website updates and digital communications as needed

Administrative Support

• Prepare correspondence, reports, forms, and other business documents
• Organize electronic files and maintain accurate records
• Assist with data entry and database maintenance
• Prepare meeting materials, agendas, and minutes
• Perform general administrative and clerical tasks

Event Management

• Assist with planning and coordinating conferences, meetings, webinars, and special events
• Manage event registrations and attendee communications
• Coordinate speaker materials and event logistics
• Prepare event marketing materials and follow-up communications
• Support onsite event operations on an as-needed basis (occasional travel may be required)

General Office Support

• Manage multiple deadlines and priorities simultaneously
• Communicate professionally with clients, vendors, and members
• Assist with special projects as assigned

Required Qualifications

• Previous experience as a virtual assistant, administrative assistant, or similar role
• Strong written and verbal communication skills
• Exceptional organizational and time management abilities
• Ability to work independently with minimal supervision
• Strong attention to detail and accuracy
• Ability to manage multiple projects while meeting deadlines

Required Technical Skills

Applicants must demonstrate proficiency with:

• Canva
• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Workspace (Docs, Sheets, Drive, Calendar, Gmail)
• Email marketing platforms , including Mailchimp and/or Constant Contact
• Social media management platforms and best practices
• Video conferencing platforms such as Zoom or Microsoft Teams

Preferred Qualifications

• Experience working with nonprofit organizations or membership associations
• Familiarity with the agricultural industry
• Experience with event registration software
• Basic graphic design and marketing experience

Desired Characteristics

The ideal candidate is:

• Highly organized and dependable
• Proactive and able to anticipate needs
• Comfortable working in a remote environment
• Creative while maintaining attention to detail
• Professional and customer-service oriented
• Adaptable and willing to learn new software and processes

Work Schedule

• Part-time (approximately 15–25 hours per week , flexible based on workload)
• Primarily remote
• Occasional evening or weekend hours may be required to support meetings or events

Compensation

Compensation is commensurate with experience and qualifications.

\nCompany Description

About Rural Rhythm Consulting, LLC

Rural Rhythm Consulting, LLC provides professional administrative, communications, and event management services to nonprofit organizations, commodity groups, and membership associations serving agriculture and related industries. We partner with organizations to strengthen their operations, engage their members, and advance their missions through exceptional administrative support, strategic communications, meeting and event coordination, and organizational management.

As a small, client-focused consulting firm, we value professionalism, collaboration, creativity, and attention to detail. Our team works remotely in a flexible environment while delivering high-quality service and building strong relationships with the organizations we support.

Company Description

About Rural Rhythm Consulting, LLC\r\n\r\nRural Rhythm Consulting, LLC provides professional administrative, communications, and event management services to nonprofit organizations, commodity groups, and membership associations serving agriculture and related industries. We partner with organizations to strengthen their operations, engage their members, and advance their missions through exceptional administrative support, strategic communications, meeting and event coordination, and organizational management.\r\n\r\nAs a small, client-focused consulting firm, we value professionalism, collaboration, creativity, and attention to detail. Our team works remotely in a flexible environment while delivering high-quality service and building strong relationships with the organizations we support.