Assistant to the Vice Presidents for Communications and Administration

Assistant to the Vice Presidents for Communications and Administration

Position Title: Assistant to the Vice Presidents for Communications and Administration

Division: Office of University Communications

Work Arrangement type: On-Site (Hamilton, NY) expected to work fully at the designated campus/office location.

Hiring Wage/Salary Range: $27.00 - $34.00/hour

Professional Experience/Qualifications: A minimum of three years of administrative experience with progressive responsibilities is required. Keen interpersonal skills and strong judgment; discretion with respect to confidential documentation. Ability to multi-task, adapt to changing priorities, and balance responsibilities on behalf of two Vice Presidents. Excellent written and oral communications skills, including editing and proofreading. Demonstrated ability to work effectively with a wide range of constituencies, both internal and external. Proven ability to produce tasks in accurately and on time. Proficiency with MS Office (Word, Excel, and PowerPoint) and Google products (Gmail, Google Docs). Demonstrated planning and organizational skills. Willingness to learn.

Preferred Qualifications: Experience with coordinating complex travel arrangements, managing complex scheduling/calendars. Experience with drafting professional correspondence.

Education: A Bachelor's degree is preferred, or a combination of education and experience from which comparable skills are attained.

Certifications: None

Physical Requirements: None

Other Information: Work visa sponsorship is not available for this position.

Benefits: Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.

Accountabilities: Reporting jointly to the Vice President for Communications and the Vice President for Administration, this position is responsible for providing administrative and operational support to the two divisions. Responsibilities include: Coordination of the daily and ongoing operations and efficient administration of procedures and processes central to the Offices. Maintaining discretion and safeguarding confidential information. Responding in a timely manner to requests for information and making referrals to other resources as appropriate. Managing calendars, itineraries, travel arrangements, contacts, and correspondence for the Vice Presidents and the Assistant Vice President for Risk Management and Analysis. Monitoring office budgets and supplies, which may include researching services and pricing, processing quotes, creating PO's and requisitions and submitting for timely payment. Partnering effectively with colleagues and stakeholders across campus and other duties as assigned.