General Ledger Accountant

Administrative Analyst 3

Position Summary:

Under direction performs work of considerable difficulty in coordinating and completing various administrative responsibilities within an assigned service or program area; The person in this position will provide support to the accounting functions to ensure timely processing of financial data for the City of Toledo.

Essential Job Functions:

• Coordinates a variety of administrative activities related to assigned service or program area, such as, accounting journal entries, financial statement preparation, bank reconciliations, grant research, employee relations, management relations, or accounts receivable.
• Researches, compiles and analyzes information related to assigned areas.
• Works with divisions to analyze and resolve account reconciliation issues.
• Submits recommendations for program improvements and enhancements.
• Prepares reports, correspondences, and related materials to document work.
• Assists with budget preparation and budget monitoring of assigned function area.
• Assists administration with carrying out the responsibilities of the department/division.
• Manages finance processes in SAP.
• Obtains information on parcel numbers, property descriptions for fixed asset system.
• Answers telephone calls about journal entries and/or directs such inquiries to knowledgeable persons.
• Performs a wide range of computer reconciliation, cost accounting, typing, filing and clerical work in conjunction with overall Accounts Division functions.
• Works with SAP consultants on restorations and enhancements.
• Performs SAP configuration for finance functions.
• Creates reports from SAP databases.
• Prepares correspondence to customers as needed.
• Identifies, researches, system defects and follows through ticket items to resolution.
• Provides subject matter expertise using best practices to the entire DFI SAP system operation in order to assist with problem solving.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Applicable codes laws and regulations associated with governmental accounting.
• Generally Accepted Accounting Principles (GAAP).
• Investigation and effective training techniques.
• City's organizational structure and operations.
• Technical subject matter utilized in the Accounts Division.
• Governmental accounting principles, practices and procedures.
• Computer software.
• Programs and objectives of the department/division.
• Rules, regulations, laws, policies and procedures governing activities of the section.
• Investigative and research methods and techniques.

Skill in:

• Microsoft Office Suite and Adobe Acrobat.
• working on improvements and enhancements to processes.
• Strong database and spreadsheet experience.
• Excellent interpersonal communication skills.
• Excellent writing skills.
• Commitment to excellent customer service.
• Excellent problem solving and analytical skills.
• Aptitude for defining and solving problems, collecting data, establishing facts, drawing valid conclusions using effective judgment, and analytical skills.
• Works independently, under pressure, to achieve goals and to create a supportive work environment using tact, discretion, initiative and independent judgment within established guidelines.

Ability to:

• Operate office equipment.
• Be self-motivated and innovative.
• Have an eye for detail while keeping the "big picture" in perspective.
• Forecast requirements and control expenditures within budgeting guidelines.
• Work courteously and effectively with clients concerning controversial issues.
• Deal with many variables, define and solve problems, collect, analyze and interpret data, establish facts and determine specific action, evaluate and improve process and/or program efficiency / effectiveness.
• Effectively plan, organize, schedule and prioritize work assignments and tasks.
• Establish and maintain effective working relationships with other employees, governmental officials, business owners and the general public.
• Communicate effectively, both in oral and written form.

Required Education, Experience, and Certifications:

• Graduation from an accredited college or university with a Bachelor's degree in Accounting.
• Four (4) years of governmental fund accounting experience or financial accounting experience, preferably in the public sector.
• Five (5) years of experience using ERP system software; preferably in SAP.
• Graduation from an accredited college or university with a Master's degree in Business Administration, with an emphasis in Accounting or Finance may be substituted for one (1) year of governmental fund accounting experience.

Preferred Education, Experience and Certifications:

• Certified Public Accountant.

Physical Demands:

The physical demands described within this job description must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In this position, the employee will frequently sit with occasional walking and standing. The employee will occasionally lift and/or move up to 10 pounds. Speaking and listening are constant essential functions of this position.

Work Environment:

The work environment described within this job description will be encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is continuously indoors. The noise level in the work environment is usually low.