Wheeler County Administrative Assistant

Wheeler County Administrative AssistantThe County Extension Administrative Assistant is responsible for a variety of general office tasks. Work includes the performance of standardized office duties which involve using judgment based on knowledge gained through experience. Assignments which depart from established institutional or county procedures are approved by a supervisor, but employees will be expected to develop their own techniques and procedures. May coordinate functions with Extension staff and/or program assistants. Administrative Assistants will work cooperatively with all agents and are administratively responsible to the County Extension Coordinator and District Extension Director.Knowledge, Skills, Abilities and/or Competencies - Demonstrates considerable knowledge of business grammar and punctuation; office procedures and systems; and current effective and efficient office practices. Skilled in operating a variety of office equipment such as computer, fax, scanner, copier, and telephone. Proficient in current word processing and data management and accounting software programs (i.e., QuickBooks, Microsoft Word, PowerPoint, Excel, etc.). Exhibits high standards of professionalism in personal contacts, appearance and work habits. Possesses personal skills to perform public relations responsibilities effectively. Ability to establish and maintain effective working relationships with county, district and state staff, local government employees and clientele.Duties/Responsibilities - Maintain office hours to assist County Extension Coordinator, county staff, and clientele by conducting day-to-day operations, such as maintaining appropriate records for fiscal reporting. Prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets and keep financial records current within existing month in a manner that corresponds with the standard for all University of Georgia Cooperative Extension offices. Maintains office filing system. Coordinates office tasks with other county staff as necessary.Duties/Responsibilities - Assist County Extension Coordinator with personnel procedures, monthly leave reports, performance reviews, contact with General Assembly monthly reports, staff meeting minutes, and, when necessary, Serious Incident Reports and/or Workman's Compensation Reports. Complete County Information reports to District Office annually, and when necessary, Memorandums of Understanding between CAES Cooperative Extension and county Boards of Commissioners or Education.Duties/Responsibilities - Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits, and seek additional resources for programs. Conduct all duties in accordance with UGA Cooperative Extension Equal Opportunity regulations that ensure all educational programs, assistance, and materials are provided to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability, or veteran status. Demonstrate personal interest and involvement in local community by joining local civic organizations (or supporting their efforts) and networking with community leaders.Duties/Responsibilities - Maintain office inventory of office supplies and materials as needed. Handle emails and mail correspondence in timely manner. Assist clientele with access to Extension resources and services, including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g., soil and water testing, feed and animal waste analysis, radon testing). Maintain postage meter according to budget and federal regulations. Facilitate conference calls to connect clientele with county agents from other counties or districts, and/or with state specialists.