LABOR AND COMPLIANCE ANALYST - BUSINESS SYSTEMS ANALYST 3 - REMOTE

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UC OFFICE OF THE PRESIDENT

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Department Overview

Systemwide HR Compliance, Reporting, and Analytics (SHRCRA) delivers strategic and tactical compliance programs and assessments, as well as reporting and analytics for the University of California systemwide specific to the mission of Human Resources. The team approaches the selection of policies or issues for compliance review based on risk assessments that may be legal, financial, or reputational, but are usually a combination of these. Risks are often prioritized around those that could result in employee dissatisfaction and/or employment liability outcomes centering our employees as partners in the University’s mission. The team also provides ad hoc data and analytics and collaborative services and consulting on various strategic projects of a technical or compliance nature throughout the Systemwide Human Resources department.

Position Summary

The Human Resources Compliance, Reporting and Analytics (HRCRA) function supports the Systemwide Human Resources (SHR) department by undertaking multiple complex systemwide compliance and analytical projects (including monitoring, decision support, education, and policy development/implementation projects) in collaboration with other HR professionals at all levels. Reporting to HRCRA this role will provide data analysis and systems support generally for SHR and also ensure stable, centralized and sustainable business systems functionality and analytics across the Systemwide Labor Relations (SWLR) area in terms of access, organization, protocols and data handling to manage large volumes of labor relations processes and data processing needs. Needs include data analysis from UC's reporting tools, maintenance of various systems such as Cognos reports and dashboards, case management and tracking of grievances, tracking and fulfilling Requests For Information (RFIs), accretions, parameter requests, strike dashboards, bargaining dashboards, labor agreement costing, and other resources primarily within SmartSheet, in addition to management of data and access to critical document management platforms including GoAnywhere, SharePoint, NetDocs and Box. This role will provide key support of Govt Code 3558 compliance with union roster requirements and systems design changes. SWLR manages key business systems that UC locations and systemwide offices rely on for critical labor relations needs including UC leadership and colleagues across several functional areas such as labor relations, compensation, payroll, UCPath, HR and others.

Key Responsibilities

50% Produces regular, timely, and accurate reports which are prioritized according to risk levels and deadlines. Support HRCRA and SLR with data. Analyzes, extracts and aggregates data from existing complex databases. This includes becoming a data expert in UCPath data and training others within the Unit on UCPath. Synthesizes and presents data summaries in the form of data visualizations (charts, graphs, etc.) and written observations. Conducts or participates in regular policy compliance reviews of location practices in all HR functional areas but primarily for Labor Relations. Maintains awareness of changes in Federal and State regulations, collective bargaining agreements, and University policies as they relate to human resources and benefits issues and adjusts or creates compliance reports that take into account these requirements.

20% Provides technical expertise in identifying, evaluating and developing complex systems changes and procedures. Creates complex specifications for systems to meet end‑user requirements such as in UCPath for compliance with Government Code 3558. Develops complex user interface designs via Smartsheet and other similar tools such as for tracking and fulfilling Requests For Information (RFIs), accretions, parameter requests, strike dashboards, and bargaining dashboards. Plans and executes unit integration and acceptance testing. Participates in cross-functional teams to address complex business or systems issues through technology and operational solutions.

20% Gathers, analyzes, prepares and summarizes recommendations for approval of business process and procedural documentation. Recommends and implements changes in processes and procedures. Negotiates by facilitating alignment with stakeholders on the creation of specifications. Gathers, analyzes, prepares and summarizes business and user needs, documenting requirements and revising existing system and process logic issues as necessary. Provides support and training on new applications. Guides and advises less‑experienced Business Systems Analysts and other HR colleagues.

10% Participates in identifying and implementing corrective actions for out of compliance practices. Summarizes and communicates findings from audit and compliance reviews with location HR personnel, payroll, Chief Human Resource Officers and management to resolve deficiencies and implement corrective actions. Contributes to the recommendation of changes as appropriate to the Manager and/or Director, HR Compliance, Reporting and Analytics.

Experience

Required Qualifications

• Minimum 5 years of relevant experience.

Skills And Abilities

Intermediate to advanced skills at querying data from complex databases using data tools like SQL, ability to export, cleanse, and manipulate large datasets, synthesizing the data into actionable results, and presenting the data visually and in written form to support decision making and inform leadership.

Strong analytical/problem‑solving skills. The ability to Identify key factors, trends, and issues. Analyze and summarize possible implications. Ability to conduct in-depth evaluations of variable factors and utilize investigative queries to answer complex questions.

Strong communication and interpersonal skills. Demonstrated written, verbal, and presentation skills at varying levels within the organization.

Self‑motivated and works independently and as part of a team. Able to learn effectively and meet deadlines. Demonstrates problem solving skills.

In‑depth understanding and skill in process and systems requirement documentation standards, such as Business Requirement, Use and Test Cases, and Technical Design documentation.

Ability to use discretion and maintain all confidentiality.

Ability to multi‑task with demanding timeframes.

Thorough knowledge of business and process analysis functions.

Demonstrated ability to work with others from diverse backgrounds.

Demonstrated testing and test planning skills.

Preferred Qualifications

Experience creating reports and dashboards using Cognos or Business Intelligence (BI) tools.

Experience and proficiency in PeopleSoft HRIS and/or UCPath reporting.

Experience developing Smartsheet solutions include workflows, project plans, forms, and dashboards.

Experience conducting data analysis and working in a Labor Relations environment.

Intermediate to advanced knowledge of common organization‑specific computer applications such as the Corporate Personnel System or UCPath Databases

Thorough knowledge of the organization's processes, protocols and procedures.

Thorough Knowledge of related areas of IT.

Broad knowledge relating to software design.

Education

Required Qualifications

Bachelor degree and a minimum of 5 years of experience in data analysis and interpretation of human resources and benefits policies, practices and procedures (Bachelor's degree in Human Resources Management, Statistics, Economics, Data Information Systems, or a related discipline, strongly preferred) and/or equivalent experience.

Licenses and Certifications

Preferred Qualifications

SHRM or CCEP certification

Job Title

Business Systems Analyst 3

Job Code

007584

Location

This is a remote position.

Salary Grade

Grade 22

Payscale

$105,000 - $123,000

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

APPLICATION REVIEW DATE

The first review date for this job is October 26, 2026. If needed, add: The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
• UC Sexual Violence and Sexual Harassment Policy
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EEO STATEMENT

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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