Accounting Clerk

The Miraval journey is about creating a life in balance, healing the whole self, and engaging in the present moment. It is our ongoing purpose to bring imagination, authenticity, and meaning to wellness. Each day we work to bring out the best in all we do. Not for the world to take notice, but for our guests and colleagues to take comfort in. We do this because we believe in the power of the individual. To create balance and live your best. We do this because we are Miraval.

SUMMARY

We are seeking a detail-oriented and highly motivated Staff Accountant to join our finance team. The ideal candidate will be responsible for supporting day-to-day accounting operations, maintaining financial records, and ensuring compliance with company policies and procedures. This role offers the opportunity to grow within the company and gain valuable experience in various aspects of accounting and finance. The Staff Accountant Associate is responsible for accurate and timely payment of all company debts which may include vendor invoices, travel agency commissions, outside contractors, contract labor, employee reimbursements and company credit card billings.

Essential Functions:

A. Daily

· Manage accounts payable and General Cashier, ensuring timely processing of invoices and payments.

· Verifies invoices for accuracy and matches them to packing slips, purchase orders and receiving logs. Codes invoices and prepares for data entry into the computer.

· Perform Cashier bank reconciliations and monitor/manage petty cash.

· Verifies all credit card billings and ensures all receipts are attached.

· Verifies all travel expense forms and check requests.

· Obtains approvals for, but not limited to, invoices, check requests, credit card billings, travel expense forms, travel agency commissions, and contract agreements.

· Does the data entry into the A/P module, prints reports and verifies input.

· Works with vendors and employees about invoice and payment discrepancies.

· Ensures invoices are processed on a timely basis in order to avoid late charges and to ensure prompt payment discounts.

B. Weekly

· Prepares for the check run by printing the A/P Aging Report and Cash Requirements Report.

· Selects vendors to be paid in the system and prepares the check runs.

· Maintains hard copy vendor files and records for 90 days.

· Support the property’s Olympia Champion

C. Monthly

· Reconciles all vendor statements to open invoices.

· Support month-end and year-end closing processes.

· Ensures that all invoices are recorded in the proper month.

· Prepares an A/P accrual journal entry and verifies all goods and services received are expensed in the correct month.

· Works with the Assistant Director and Director to verify accuracy of A/P numbers in the financial statements.

· Cross trains in other areas and assists in covering these areas when there are staffing shortages.