AP ADMINISTRATOR

POSITION SUMMARY:


The Accounts Payable Administrator is responsible for all accounts payable tasks such as processing vendor invoices and employee expense reports, reconciling vendor statements, and interacting with internal and external customers to ensure accurate cost center reporting. Other accounting duties include select balance sheet account reconciliation.


QUALIFICATIONS:

1. Minimum of two years' accounts payable experience.
2. AA degree in accounting or equivalent experience.
3. Knowledge of QuickBooks Accounts Payable.
4. Proficient in Microsoft Office Suite.
5. Excellent analytical skills and account analysis.
6. Extremely organized and detail oriented.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Includes the following tasks and other duties may be assigned. Nothing in this job description reflects owner's right to assign or re-assign duties to this position at any time. All duties are to be performed in compliance with Wilson Creek Winery & Vineyards policies and procedures.

1. Accounts Payables:

1. Processes incoming accounting mail.
2. Process invoices into QB with high degree of accuracy.
3. Process check requests ensuring all appropriate approvals have been received.
4. Run- Biweekly check-runs
5. Communicate with clients, vendors and managers as needed and maintain good relations with each.
6. Reconcile Vendor statement to what was entered and paid in QuickBooks.
7. Credit Card Records: Locate, maintain and match receipts to statements and enter into system.
8. Reconcile Intercompany payables/receivables between WCW and WC Manor
9. Managing inventory, ordering, tracking, and distributing items like stationery and equipment, ensuring the office stays stocked and functional by monitoring usage, liaising with departments and vendors
10. All accounting related filing on a weekly basis.

1. Other accounting duties:

1. Collect daily cash sheets and tasting room receipts from the Tasting Room.
2. Sort the cash register receipts and pull the necessary coupons, kudo cards, gift certificates, gift card receipts during sorting.
3. Balance daily cash sheets to the AMS batch edit report.
4. Process journal entry for daily drop into Sectran safe.
5. Count and reconcile cash on hand in the Tasting Room, Grille, and Events on monthly basis.
6. Research all chargeback requests and respond to merchant.
7. Prepare gift card reconciliation on monthly basis.
8. Other balance sheet reconciliation as assigned.

1. Any other duties and or projects as assigned by immediate supervisor.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 5 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision to distance. You will be required to utilize a computer with multiple screens on a continual basis.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually light to moderate. It is that of a typical administration office environment with the exception of an occasional walking throughout the remainder of the property which includes slippery floors, uneven ground, grass and gravel areas.