Financial Services Assistant 72468

Financial Services Assistant

Our client, a Houston area law firm, seeks an experienced Financial Services Assistant to join their accounting department. The Financial Services Assistant is responsible for assisting with revenue cycle management and accounts payable functions in the Firm's business office. This person must work closely with the Financial Services Manager and use independent judgment in preparing, reviewing, and producing all revenue cycle documents going from the Firm to the Firm's clients, as well as creating vendor bills, processing check payments, and supporting month-end reconciliation using QuickBooks Online (QBO). This person must use strong business skills and discretion in working with both attorneys and clients regarding revenue cycle and accounts payable matters. This person has access and responsibilities in the Firm's most secure and sensitive financial information and software applications, including QBO and Clio.

Duties include, but are not limited to, the following:

• Processing credit card payments for firm clients
• Processing of Lien checks
• Managing invoices
• Processing crash report purchases and reconciliation
• Lien cost reconciliation at month end
• Issuing client matters for existing hospital clients
• Issuing client matters for placements
• Responsible for assisting with review of revenue cycle data, consulting with attorneys, and generating monthly invoices to all of the Firm's hospital clients.
• Backup to non-hospital monthly billing:

Consult with attorneys to generate prebills Write up/Write Down of any billable time, as requested by attorney Verify fees to be billed adhere to client contractual agreements Verify Accounts Receivable balances match client invoices

• Assign/reassign attorney roles on client/matters
• Close matters as requested
• Field client phone calls regarding payment of account
• Contact vendors regarding any discrepancies or concerns we may have on vouchers
• Contact Vendors to obtain W-9, Tax ID number or any other information required for A/P as needed
• Receive phone calls from vendors regarding account payable
• Create and process vendor bills in QuickBooks Online (QBO)
• Prepare and issue checks for vendor and firm expense payments
• Run and review QBO reports (e.g., Accounts Payable aging, expense detail) to support month-end close
• Perform monthly expense reconciliation between QBO and Clio, researching and resolving discrepancies
• Any special projects as requested
• Other duties as assigned

Requirements:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Bachelor of Business Administration (B.B.A.), an emphasis in Accounting preferred. In lieu of a Bachelor's degree, one to three years of related accounting experience and/or accounting training is required.
• Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• To perform this job successfully, an individual should have knowledge of Word Processing software (e.g., Microsoft Word); Spreadsheet software (e.g., Microsoft Excel); and accounting/practice management software, including QuickBooks Online (QBO) and Clio.

R L Barclay and Associates LLC