Admin Clerk

This is an overnight Admin Position

Qualifications

• Bilingual communication skills (English/Spanish) preferred
• Proficiency in invoice management systems, specifically Dynamics
• Workload management/ data entry and invoicing
• Comfortable working extended hours on a computer
• Customer Service, phone etiquette

Key Responsibilities

• Coordinate inbound/outbound dispatch notifications
• Distribute meeting notices and shift schedule updates
• Communicate pending items (shorts reports) and special instructions
• Manage inbound delivery appointments and vendor scheduling
• Maintain next-day delivery calendar accuracy
• Communicate dock assignments and wait times to drivers
• Verify bills of lading, invoices, and packing lists against received product as well as rejected product and returns
• Maintain cold-chain logs
• Enter and verify receivers in Dynamics (catch weights, expiration dates)
• Collaborate with Replenishment, Product Integrity, and Repack teams to resolve discrepancies and damages
• Document and submit damage reports with supporting evidence
• Organize workflow and coordinate communication across departments and third-party carriers
• Assist with routing, pick/load sheet printing, and driver/loading assignments
• Reconcile completed load sheets in Dynamics
• Enter weights, print invoices, and prepare driver documentation
• Investigate product shorts and verify catch weights and expiration dates
• Conduct spot checks to ensure accurate case and piece counts

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