Litigation Docket Specialist

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Job Description Summary:

Under the direction of the Senior Risk Management Manager, the Litigation Docket Specialist will help oversee the day-to-day operations of the docket functions and assist with the maintenance of the docket database for the Litigation, Corporate, and Administrative departments.

Innovation isn't a department here - it's a mindset. We actively use AI tools to work smarter, and we expect everyone to bring curiosity and openness to how technology can enhance their work. You don't need to be a technical expert; you need to be willing to learn, experiment, and grow alongside a team doing the same.

This position can be based in any of our U.S. office locations and offers a hybrid schedule, requiring one day onsite per week in the office, with the possibility of additional required in-office days depending on business and client needs. During the training period, the individual must be available to work on Pacific Time.

The work schedule for this position (non-exempt) will be 40 hours per week, Monday-Friday, from 9:00 a.m. to 6:00 p.m., with flexibility and the ability to work overtime as needed.

Job Description:

• Review court, agency, and client documents for relevant deadlines.
• Calculate court and regulatory deadlines and enter information into the docket database.
• Respond to inquiries from attorneys and staff regarding docket entries.
• Maintain rule sets used in the docket software.
• Provide ongoing training and exposure to staff and attorneys on docket policies, procedures, and changes to court and agency rules.
• Monitor electronic court filings.
• Assist in data collection, retrieval, and analysis for various Risk Management projects and routine processes.
• Calendar 83(b) filing deadlines into CompuLaw.
• Perform other related duties as assigned.

Desired Skills and Qualifications:

• Experience with automated docketing/calendaring programs. Knowledge of CompuLaw preferred but not required.
• Knowledge of federal and state court structures, procedures, and filing requirements.
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and deadlines with minimal direction.
• Proficient computer skills and experience with Microsoft Office, including Word and Excel.

The ideal candidate will have 5+ years of calendaring experience in a law firm or legal department and proficiency with automated docketing/calendaring programs.

Work Arrangement: Hybrid

Benefits and Compensation Details:

The employer believes that its partners and employees are its most important asset. Helping employees and their families achieve and maintain good health - physical, emotional, and financial - is the reason the employer offers a comprehensive benefit program. Benefits are provided to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits.

Anticipated Salary Range:

$68,000 - $95,750

Depending on the role, the actual base salary offered may depend upon a variety of factors, including the qualifications of the individual applicant, years of relevant experience, level of education attained, certifications or professional licenses held, and, if applicable, the location in which the applicant lives and/or from which they will be performing the job.

A discretionary bonus for eligible employees may also be available based on performance. Additional information regarding employee eligibility for benefits and discretionary bonus will be made available upon request.