Document Specialist

Job Description

Job Description

QA Document Specialist II

Alternate/Related Job Titles: Quality Documentation Specialist, Document Control Specialist, Quality Control Documentation Specialist, QA Document Control Specialist, Quality Administrative Specialist

Location: Arlington, TX
Schedule: Day Shift, Monday–Friday, 7:00 AM–3:30 PM

Pay: $17.50

Job Summary

The QA Document Specialist II supports the Quality Department with document control, quality records, and the compilation of Manufacturing Record Books (MRBs) and project-specific Data Books. This position is responsible for organizing and maintaining quality documentation, supporting traceability requirements, retrieving missing or incorrect records, and ensuring documentation is accurately filed and maintained.

The ideal candidate is highly organized, proficient with computers and document management, comfortable working with detailed quality records, and able to communicate effectively with internal departments, customers, and suppliers.

Key Responsibilities

• Review, organize, name, upload, and file quality records within MasterControl and other applicable systems.

• Compile Manufacturing Record Books (MRBs), Data Books, and project-specific quality documentation.

• Coordinate with internal departments, customers, and vendors to resolve traceability issues and obtain missing or corrected documentation.

• Maintain accurate electronic and physical quality records.

• Issue inspection stamps and conduct periodic stamp audits.

• Enter and maintain purchase requisitions for the Quality Control department.

• Distribute and maintain supplier surveys supporting Approved Supplier List (ASL) maintenance.

• Assist with the design and creation of forms, certifications, labels, barcodes, and related documentation.

• Perform final certification documentation for resilient mounts.

• Provide general administrative and office support to the Quality Department.

• Participate in meetings as required and perform other duties assigned by the supervisor.

Required Experience

• High school diploma or equivalent.

• 3+ years of experience in quality, document control, manufacturing, or a closely related environment.

Nice-to-Have Experience

• Experience supporting Quality Assurance or Quality Control within a manufacturing environment.

• Experience compiling Manufacturing Record Books (MRBs), Data Books, or similar quality documentation.

• Experience working with supplier documentation, traceability records, certifications, or controlled documents.

Required Skills

• Document Control & Quality Documentation: Ability to accurately organize, review, maintain, and retrieve quality records, manufacturing documentation, and controlled documents.

• Computer & Microsoft Office Skills: Proficiency with Microsoft Word, Excel, Outlook, Adobe Acrobat, and electronic document/file management.

• Communication & Attention to Detail: Strong written and verbal communication skills with the ability to identify documentation discrepancies and coordinate corrections with internal and external stakeholders.

Preferred Skills

• MasterControl / Quality Management System (QMS) experience

• Glovia ERP experience

• Visual Basic

• Manufacturing documentation and records management

• Manufacturing Record Books (MRB)

• Quality Data Books

• Document traceability and records verification

• Approved Supplier List (ASL) documentation

• Purchase requisition processing

• Forms, labels, certifications, and barcode creation

• Basic math: addition, subtraction, multiplication, and division

• Spanish/English bilingual communication

Physical Requirements

• Daily use of a computer, telephone, copier, scanner, and other standard office equipment.

• Ability to perform work requiring prolonged periods of sitting.

• Light to moderate physical effort may occasionally be required.

• Occasional standing, walking, stooping, and bending.

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