Sr. Office Administrator (Bilingual in Korean)

Job Description

Job Description

Job Summary:

Sena Technologies, Inc. is seeking a highly organized and proactive Senior Office Administrator to support the daily operations of our Irving Corporate Office and Grand Prairie Warehouse.

This role will provide on-site support for office and facility administration, vendor management, HR administration, employee support, safety coordination, and document management, working closely with the HR Manager and other internal teams.

Key Responsibilities:

Office & Facility Administration

• Oversee day-to-day administrative operations of the Irving office and Grand Prairie warehouse.
• Coordinate facility maintenance, repairs, cleaning, security, utilities, and other facility-related services.
• Serve as the primary point of contact for office and warehouse vendors and coordinate service schedules and follow-ups.
• Monitor and maintain office supplies, equipment, kitchen supplies, and other workplace necessities.
• Review and coordinate facility-related invoices, service records, and supporting documentation.
• Maintain organized records for vendor contracts, facility services, utilities, insurance documents, and other administrative files.
• Provide administrative support to executives and managers when needed.
• Support office moves, workspace changes, and other facility-related projects as needed.

HR & Employee Support

• Provide day-to-day administrative support to the HR Manager and serve as an on-site HR contact for employees in Texas.
• Assist with new hire onboarding and offboarding logistics, including workspace preparation, equipment coordination, and required documentation.
• Assist with maintaining employee records and HR-related documents in accordance with company procedures.
• Support employee communications, company events, meetings, and other employee engagement activities.

Safety & Workplace Coordination

• Support workplace safety initiatives for the Irving office and Grand Prairie warehouse. 
• Coordinate safety training, documentation, inspections, and follow-up activities in collaboration with HR and management. 
• Maintain required safety records and assist with ensuring workplace safety materials and postings are current. 
• Coordinate with external safety vendors or consultants when necessary. 
• Report workplace incidents, facility concerns, and potential safety issues to HR and appropriate management promptly.

Qualifications:

• 3+ years of experience in Office Administration, HR Administration, Facilities Administration, General Affairs, or a related field.
• Experience supporting office or facility operations/ experience supporting a warehouse environment is preferred.
• Bilingual in Korean and English preferred/required depending on business needs.
• Working knowledge of general HR administrative practices is preferred.
• Strong organizational skills with the ability to manage multiple priorities and follow through on open items.
• Strong interpersonal and communication skills with the ability to work effectively with employees, managers, vendors, and external partners.
• Proficiency in Microsoft Office and Google Workspace.
• Strong attention to detail and ability to maintain confidential employee and company information.
• Ability to work independently while maintaining regular communication with the HR Manager.
• Must be comfortable working on-site and traveling between the Irving office and Grand Prairie warehouse as business needs require.

Skills and Competencies:

• Office & Facility Administration
• HR Administrative Support
• Vendor Management
• Safety Coordination
• Records & Document Management
• Employee Support
• Organization & Prioritization
• Problem Solving & Follow-Through
• Confidentiality & Professional Judgment
• Cross-Functional Communication