Administrative Assistant - Intermediate

Our Client a Material Engineering company is looking for an Administrative Assistant - Intermediate for their Hillsboro OR location.

• Provide general administrative and office support for site leadership and office personnel.
• Manage calendars schedule meetings coordinate conference rooms and organize meeting logistics.
• Prepare meeting agendas presentation materials and meeting minutes as required.
• Plan coordinate and support company events team meetings recognition activities and site functions.
• Utilize Microsoft Office applications including Outlook Word Excel PowerPoint and Teams to create documents manage communications and track information.
• Coordinate travel arrangements and prepare expense reports when needed.
• Act as a liaison between employees customers vendors and site leaders.
• Maintain office supplies equipment and inventory while ensuring smooth daily office operations.
• Manage incoming communications including emails phone calls and visitor inquiries.
• Assist with document management record keeping filing systems and data entry.
• Support leadership with special projects reports and business initiatives.
• Ensure a professional organized and welcoming office environment for employees and visitors.

• High school diploma or equivalent required
• 2 years of administrative office coordination or executive support experience preferred.
• Proficiency with Microsoft Office Suite including:
• Outlook
• Word
• Excel
• PowerPoint
• Teams
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to prioritize tasks and manage multiple assignments simultaneously.
• Strong attention to detail and problem-solving skills.
• Professional demeanor with the ability to interact effectively with employees customers and senior leaders.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Preferred Characteristics:
• Self-motivated and proactive.
• Strong interpersonal and relationship-building skills.
• Positive attitude and customer-service mindset.
• Professional appearance and presence in an office environment.
• Ability to work independently while collaborating effectively with leadership and team members.

• Excellent growth and advancement opportunities

Required Experience:

Junior IC