Activities Coordinator - Event Planner

Job Description

Job Description

Wisteria at Warner Center, a brand-new Continuing Care Retirement Community opening in late 2026, is excited to announce an opportunity to join our founding team as an Activities Coordinator. Discover a workplace where you're truly valued — and enjoy a comprehensive benefits package designed to support your well-being, development and success.

• Excellent benefits package including medical, dental, vision, life insurance, flexible spending accounts, and a Safe Harbor 401(k) plan with guaranteed company match!
• Generous Paid Time Off (PTO), Flex Holidays, and 6 Paid holidays per year for full-time staff.
• $2,000 a year in Tuition Assistance for full-time employees and robust Talent Development Program – we help you accelerate your career!
• Wellness program with the opportunity to earn a 30% discount on your benefit premiums!
• Employee Meal Program coming! We will prepare delicious meals for you daily!

This is a full time, onsite, position located in Woodland Hills, California.

The Activities Coordinator supports the Life Enrichment Director with general administrative duties, works with the residents and the Resident Activities Clubs/Committees, and assists in organizing and executing resident activities including parties, games, events, etc. The Activities Coordinator is responsible for organizing and coordinating the Excursion Program.

Compensation: $24.80 per hour.

PRINCIPLE DUTIES:

• Support residents on the Excursion Club to organize and coordinate monthly excursions (trips). Ensure all activity needs of the residents are met.
• Coordinates transportation needs of excursions. Maintains current and accurate documentation for residents’ excursion participation and follows the program plan.
• Accompany residents on trips and serve as trip leader (may require evenings and/or weekends) .
• Assists with executing monthly Excursion program within budget; organizing and coordinating movies to be played in the onsite theater; setting up the theater, popping popcorn and running projector as needed, including Saturdays.
• Manage daily supervision, scheduling and training of activity assistants, and providing services in the absence of the Director.
• Clerical duties include but not limited to extensive computer work including data entry to Intranet/portal pages for activities, trips, parties, on-going events, movies, speakers, performers, meetings, etc.
• Support Director with creating forms, fliers and notices for announcements, meetings, events, etc.
• Track meeting space in meeting management software; track deposits and payments for vendors (including instructors, performers and speakers)
• Submit resident billing to Life Enrichment Director for approval on a monthly basis (or as needed).
• Assist with party planning, set up, hosting, as well as photography during events.
• Assist Fitness Department as needed and support other duties as assigned by Life Enrichment Director.
• Establishes and maintains positive relationships with residents, committee members, volunteers, and other professionals.
• The Activities Coordinator attends all in-service training and works to achieve personal and professional growth.

QUALIFICATIONS:

• High School Degree required.
• Minimum three years of general office and clerical experience.
• Personable and outgoing, with a desire to serve the older generation.
• Strong computer knowledge and skills, including Microsoft Word, Outlook, and Excel, Canva.
• Ability to multi-task and keep accurate records.
• Organized and self-directed, with excellent customer service skills.
• Flexible work hours and must be able to work evenings, weekends, and major holidays.
• Supervisory experience – 1-2 years preferred.

. #ZR