Administrative Assistant (Indianapolis)

About the Role

Pinnacle Partners is recruiting for a Administrative Coordinator for a direct-hire opportunity in Indianapolis. This position is fully onsite and offers a Monday–Friday schedule from 8:00 a.m.–4:30 p.m. The Central Service Coordinator will support back-office operations, with a strong focus on maintaining accurate paper and electronic files.

Key Responsibilities:

• Maintain paper and electronic grant files, including scanning documents and attaching applications, reports, and other documents to the appropriate electronic files
• Provide back-up receptionist coverage, including answering and transferring calls and greeting staff and visitors
• Process UPS mailings, labels, postage, and other mailing requests
• Provide back-up support for daily incoming and outgoing mail
• Assist with assembling the board agenda five times per year
• Coordinate copier repairs and maintenance
• Assist with conference room reservations and setup details
• Perform other basic office and clerical duties

Requirements:

• 2+ years of professional work experience
• Strong attention to detail and accuracy
• Proven ability to collaborate and work well within a team
• Strong communication skills
• Experience with Microsoft 365, particularly Outlook and Word
• Comfortable providing rotating receptionist coverage
• Ability to handle confidential information with discretion
• Professional, dependable, and committed to producing accurate work
• Ability to manage periods of higher-volume filing while maintaining accuracy

Preferred:

• Previous administrative, clerical, or office support experience
• Stable work history and demonstrated job tenure

Benefits Overview:

• Health insurance
• Two retirement plans
• 14 holidays
• Vacation time
• Floating holidays
• Family illness time
• Short-term disability
• Long-term disability