Temporary Personal Assistant

Our client, a high net worth private individual, is looking for a Temporary Personal/Administrative Assistant. This individual will work closely with a team to ensure seamless day-to-day operations.

This position starts asap and will last for about 6 months, with potential to extend.

Location : Midtown East

Hours : 8:30am 5pm, Monday to Friday

*Fully Onsite, opportunity for hybrid work at times

Responsibilities:

Act as a first point of contact for colleagues, clients and visitors

Greet visitors, prepare meeting space

Answer phone calls, respond to emails and direct enquiries to the right person

Manage confidential and sensitive information

Coordinate and schedule business and personal meetings, avoiding conflicts across multiple calendars

Coordinate breakfast, lunch, and dinner during the week

Prepare meeting materials

Manage videoconferencing equipment and links

Help with travel arrangements, including booking transportation, hotel and dining arrangements

Assist with planning events

Distribute emails, memos, letters, and reports

Manage incoming/outgoing mail, packages, and emails

Maintain organized, confidential physical and electronic filing systems

Process invoices, receipts and expense reports for Chairman / Driver / Team Members

Monitor office supply levels, and reorder materials as needed. Order office supplies for other team members in office

Qualifications:

Ability to utilize discretion and maintain confidentiality is required.

Must be fluent in Microsoft Office, Word, Excel and Outlook.

Expediency and accuracy of work product imperative.

Strong interpersonal skills and ability to communicate effectively with others at all levels, with

excellent home manners.

Excellent organizations skills and demonstrated ability to multitask a must.

Very strong follow-up and detail-oriented skills.

Must have ability to work independently with little or no supervision or guidance.

Excellent judgment and problem-solving abilities.

Please submit your resume in Word format for immediate consideration.

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