Police Quartermaster & Fleet Supervisor

Fleet And Quartermaster Supervisor

Responsible for the supervision of personnel assigned to fleet and quartermaster functions; directs the acquisition, maintenance, and assignment of the department's vehicle fleet and specialized equipment; and oversees the procurement, issuance, inventory control, and disposition of police equipment and uniforms. Ensure both programs operate in compliance with City policies, Departmental standards, and applicable regulations.

Essential Functions and Other Important Duties

ESSENTIAL FUNCTIONS Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. DUTIES

• Oversee the acquisition, issuance, and reclamation of police equipment and uniforms, including but not limited to body armor, duty belts, badges, handcuffs, chemical spray, flashlights, and uniform items; ensure all transactions are accurately recorded in departmental software.
• Administer inventory control processes to ensure equipment and uniforms are properly ordered, received, stored, secured, and issued; conduct or supervise inventory audits in accordance with departmental policy.
• Monitor the quartermaster budget and annual operating expenses; forecast uniform and equipment replacement needs; review expenditures against available budget and established contract limits throughout the fiscal year.
• Research and evaluate new equipment and uniform options; prepare and submit improvement proposals that maintain or enhance operational effectiveness and fiscal responsibility.
• Coordinate with vendors regarding equipment and uniform procurement; oversee minor equipment repairs or returns to manufacturers; review all repaired items prior to reissuance and notify leadership of any items not meeting serviceability standards.
• Ensure proper disposal of unserviceable equipment and uniforms in accordance with City and departmental policies.
• Adhere to State and City of Denton purchasing policies and any applicable mandated requirements.
• Administer the department's vehicle and specialized equipment acquisition and replacement program; collaborate with Fleet Services annually to assess replacement needs, analyze fleet status, and prioritize acquisitions based on operational requirements and available funding.
• Oversee the assignment and distribution of vehicles to personnel in accordance with direction from Police Executive Staff; maintains current records of all vehicle assignments and take-home authorizations.
• Supervise the monitoring of preventive maintenance schedules, state inspections, and vehicle registrations; ensure timely scheduling of PM services and coordinates officer notifications.
• Administer the vehicle inspection program; ensures compliance with daily officer inspections and monthly supervisor inspections; reviews reported defects and coordinates corrective action with Fleet Services.
• Oversee the Automated Fleet Key Inventory Control System (Keyper); ensures accurate user profiles and access configurations; trains personnel on system use and generates activity reports.
• Coordinate with city departments and outside vendors for the installation, removal, and recertification of specialized equipment (MDCs, radios, emergency lighting); manage logistics for large-scale equipment transitions.
• Oversee the administration of the Axon Fleet in-car video recording system; provides guidance and support to personnel and coordinates with technical staff for repairs.
• Administers the department's NTTA toll tag and car wash speed pass accounts; ensures accurate records of all active tags/passes and oversees periodic account reconciliation.
• Prepare, maintain, and submit forms, reports, inventory records, and other required documentation; maintain accurate records for audit and compliance purposes.
• Present department uniform and equipment improvement recommendations to Executive Staff.

SUPERVISORY/BUDGET RESPONSIBILITIES

• Select, train, supervise, and evaluate staff; recommend assignment/assignment change, retention, discipline, and dismissal.
• Develop, manage, and monitor budget; maintain accurate budget reporting; ensure that operations are cost-effective, and funds are managed wisely.

OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Requirements

EDUCATION, EXPERIENCE, AND LICENSES/CERTIFICATIONS

• High School diploma or equivalent; and,
• Five (5) years' experience logistics, fleet operations, or warehouse management, or related field.
• One (1) year experience in management or supervisory capacity; and,

OR

• Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.

REQUIRED SKILLS/ABILITIES An individual must be able to perform each essential duty satisfactorily. The list below represents the knowledge, skill, and/or ability to perform this job successfully:

• Knowledge of applicable Federal, State, and Local laws, codes, ordinances, and regulations as well as City of Denton and Police Department policies, procedures, and civilian hiring standards.
• Knowledge of principles and practices of inventory control, supply chain logistics, distribution, and warehouse management.
• Knowledge of municipal procurement methods, including Purchase Orders (POs), and competitive bidding processes such as Request for Proposal (RFP).
• Knowledge of basic vehicle and asset lifecycle management, including preventive maintenance frameworks and equipment readiness tracking.
• Knowledge of Material Requirements Planning (MRP), safety stock optimization, and demand forecasting.
• Knowledge of workplace safety regulations, proper use of personal protective equipment (PPE), and tool/equipment maintenance.
• Skill in operational problem-solving; identifying logistical issues, reviewing data, and implementing effective solutions.
• Skill in providing exceptional customer service to internal department personnel and external vendors.
• Skill in effective communication, team collaboration, and maintaining professional interpersonal relationships using tact and courtesy.
• Ability to supervise, train, mentor, and evaluate the performance of assigned personnel.
• Ability to work independently to manage multiple work tasks and balance competing priorities in a fast-paced environment.
• Ability to operate Microsoft Office 365, Smartsheet, and specialized fleet or inventory management databases at an intermediate level.
• Ability to prepare and monitor budget documentation to maintain fiscal control and budget compliance.
• Ability to understand, interpret, and uniformly apply city policies, department procedures, and purchasing guidelines.

CONDITIONS OF EMPLOYMENT

• Must have and maintain a valid Class "C" Driver's License and valid state required minimum automobile liability insurance prior to employment (must obtain Texas Class "C" driver's license and state required minimum automobile liability insurance within 90 days of hire per state law)
• Must pass a drug test, driver's license check, criminal history background check, employment history verification, and social security number verification.
• Must meet civilian hiring standards of the Denton Police Department and complete a Personal History Statement.

Environmental Factors and Conditions/Physical Requirements

SAFETY

• Ensure equipment is in safe operating condition; perform preventive maintenance on tools and equipment, as appropriate and/or notify leadership immediately of needed repairs.
• Follow established safety procedures and techniques to perform job duties, including lifting and climbing; operate tools and equipment according to established safety procedures.
• Promptly report unsafe conditions in the work area and/or any conditions that are not immediately correctable to leadership.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

• Safety Sensitive (Subject to random drug testing): Yes
• Tools/Equipment Used: Standard office equipment, including computer and peripherals and use of motor vehicle.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Lifting and carrying (less than 15 pounds).
• Environment: Works in an office setting; occasionally requires irregular and/or prolonged hours.
• Travel: Travel to City of Denton buildings and professional meetings as required.
• Attendance: Regular and punctual attendance at the worksite is required for this position. Must be able to work after normal business hours, holidays, and weekends, as needed. This position is subject to emergency callback and may require reporting to duty during natural disasters, major incidents, or other urgent situations outside normal working hours.
• Mental Demands