Event Coordinator

We are looking for a Marketing Assistant with relevant experience to support a busy events and exhibitions venue on a contract-to-permanent basis. This position combines office coordination, client communication, and event-related administrative support, with a strong focus on wedding and venue planning activities. The person in this role will help keep schedules, records, payments, and vendor documentation organized while creating a welcoming experience for clients throughout the planning process. This assignment offers the chance to contribute during a high-volume season and may lead to longer-term opportunities.Responsibilities:• Welcome clients and respond to incoming calls and inquiries with professionalism, warmth, and accurate information.• Maintain event files, update client records in the company management system, and ensure all planning details are entered correctly.• Meet with clients to review timelines, answer questions, and support the coordination of wedding and venue plans.• Track upcoming milestones such as planning check-ins and payment due dates, then send reminders to keep each event on schedule.• Collect, verify, and organize required paperwork from clients and vendors to ensure complete event documentation.• Prepare final planning materials, including event layouts and diagrams, to support smooth execution for each booked occasion.• Coordinate closely with office staff and sales team members to manage the event calendar and balance changing priorities during peak periods.• Provide administrative and light sales support by assisting with venue-related questions and helping create a positive client experience that encourages bookings.