Senior Accounting Specialist

Position Summary Senior Accounting Specialist owns the end-to-end payment execution process and AP compliance obligations. This role operates at the intersection of cash disbursement, banking, and regulatory compliance, exercising independent judgment on payment scheduling, bank file validation, and 1099 determination. The incumbent validates and corrects the offshore team's payment preparation work before files are transmitted to the bank. Key Responsibilities Payment Operations Own the weekly payment run cycle from proposal review through bank file transmission; validate all components before release. Review and validate offshore-prepared payment proposals in D365; correct vendor selection, amount, and method errors before approval. Execute ACH, check, and wire payments; validate bank file accuracy and reconcile transmission confirmations. Manage positive pay file generation and exceptions; communicate with Treasury on same-day or off-cycle payment requests. 1099 & Tax Compliance Maintain 1099 reportable vendor classifications in D365; review and correct offshore-submitted vendor setups. Execute year-end 1099 process: extract reportable transactions, validate thresholds, prepare and file forms. Resolve IRS B-Notices and TIN mismatch issues; coordinate with vendors on W-9 corrections. Monitor backup withholding requirements; apply and remit as required. AP Reporting & Analytics Produce the weekly AP aging report and payment forecast for the AP Director and CFO distribution. Analyze DPO trends; identify drivers of aging anomalies and recommend corrective actions. Prepare monthly AP metrics package: invoice volume, cycle time, exception rate, offshore defect rate. Support cash forecasting by providing AP disbursement projections to Treasury. Banking & Fraud Prevention Monitor AP disbursement accounts for unauthorized transactions; elevate anomalies to Treasury and Accounting. Validate vendor banking changes against source documentation; enforce dual-approval controls. Manage vendor ACH enrollment: validate forms, set up in D365, confirm first-payment accuracy. Offshore Oversight Review offshore-prepared payment batches for completeness, accuracy, and policy compliance. Identify and correct coding, method, or vendor assignment errors before the payment proposal is finalized. Document and communicate offshore defect patterns to the AP Director with supporting data. Qualifications 5+ years AP experience with direct responsibility for payment execution and banking operations. Experience with ACH, check, and wire payment processes in an ERP environment (D365 preferred). Working knowledge of 1099 reporting requirements (NEC, MISC) and IRS compliance processes. Strong analytical skills; able to build and maintain AP reporting in Excel with minimal guidance. High integrity and discretion in handling sensitive banking and payment information. Decision Authority — Acts Independently Approve and transmit weekly payment run bank files within authorized limits. Reject offshore payment proposals with documented defect findings. Execute 1099 corrections and coordinate vendor W-9 updates independently. Flag and suspend vendor banking changes pending dual-approval completion. Approve off-cycle payment requests within delegated thresholds. Company Benefits 2 Medical Plan Options – Base HSA (High Deductible) and Buy-Up Medical Plans. Prescription (Rx) Insurance. Health Savings Account (HSA). 2 Dental Plan Options – Base Dental and Buy-Up Dental Plans. Vision Insurance. Flexible Spending Accounts (FSA’s) – Health Care FSA, Dependent Care FSA. Company Paid Base Life Insurance. Company Paid Accident, Death & Dismemberment Insurance. Company Paid Business Travel Accident Insurance. Company Paid Disability Insurance – Short-Term Disability (STD) and Base Long-Term Disability (LTD) Insurance. Employee Assistance Program (EAP). Voluntary Hospital, Accident & Critical Illness (Cancer) Insurance. 401(K) Retirement Plan with 50% Company Match. Voluntary Pet Insurance. Vacation and Personal/Sick Time. Paid Grandparent Leave. Paid Bonding Leave. Adoption Assistance. Education Assistance (Tuition Reimbursement). Wastequip is an Equal Opportunity Employer and is committed to diversity and inclusion in our workforce. All qualified applicants and employees are considered and evaluated for employment without regard to race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, age, disability, genetic information, military status, or any other class protected by applicable law. Wastequip will provide reasonable accommodations to allow an applicant to participate in the hiring process if requested. #J-18808-Ljbffr